Business Coordinator, US Hospital Portfolio, PCO and MarCom

Pfizer • Lake Forest, CA

1d • $26 - $43 • Hybrid

About The Position

The US Hospital Portfolio, Pricing and Contracting Operations (PCO) and Marketing/Communications (MarCom) Business Coordinator will report directly to the US Hospital Portfolio Lead and will drive and manage key operational projects and continuous improvement activities, along with administrative duties in support of the Portfolio, PCO and MarCom Leads and team members.

Requirements

• Bachelor’s Degree preferred; High school diploma required
• 5 years of related administrative business experience.
• Strong knowledge of systems and applications, including Ariba, Travel & Expense, Teams, Box, and Yammer.
• Experience and proficiency in Microsoft Word, Excel and Powerpoint

Nice To Haves

• Positive, team-oriented, self-starter who comfortably executes responsibilities with limited day to day supervision.
• Strong track record for meeting personal and team goals
• Possesses the ability to perform complex administrative duties and track multiple tasks
• Attention to details is essential.
• Excellent oral and written communication and organizational skills, as well as sensitivity for handling confidential information
• Advanced computer skills necessary to perform the job, including advanced knowledge of Microsoft Office applications (Word, Power Point, Outlook, Teams)
• Ability to navigate internal organization/processes

Responsibilities

• Ensure regular contact with assigned leadership team members to review schedule, events, and assignments.
• Management, planning and support of meetings, events, team buildings, trainings, external stakeholder meetings, etc. Ensure materials and technology needed are available and operational.
• Invoice and PO processing and tracking
• Coordinate travel arrangements, provide detailed itineraries, prepare and submit expense reports and perform credit card reconciliation.
• Maintain calendars of several parties, anticipate conflicts and uses diplomacy to resolve problems in advance. Schedule and coordinate meetings for colleagues in the Portfolio, PCO and MarCom teams, as needed across time zones. Ensure that information is sent to all participants and stored in the appropriate Pfizer repository for access.
• Manage projects and ad-hoc assignments as provided by the Portfolio, PCO and MarCom Leads and teams
• Provides support services to the Portfolio, PCO and MarCom teams in the form of coordination, collaboration, communication, and ownership for a variety of high-level based initiatives.
• Provide support as needed to create spreadsheets, tables and charts, templates and presentation materials. Provide editing and typing of documents, filing, proofreading, spreadsheet, table, and chart maintenance, and running of monthly reports. Copy/format/distribute materials in a timely manner (electronic or hard copy).
• Purchase and track orders for office supplies and equipment using the appropriate Pfizer systems, maintain records of purchases including contractors or consultants through ARIBA including purchase orders and receipts to ensure compliance with all Pfizer tracking systems and assist in maintaining office supplies, equipment, and cell phones.
• Provide administrative support for on-boarding of new employees and to follow-up on technical issues.
• Perform other administrative duties as requested by colleagues. Work across time zones and global sites to provide colleague support, as required. Coordinate space requirements with facilities, as required. Coordinate cross site access, as required.

Benefits

• eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies
• 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees