Business Coordinator, Transplant

Beth Israel Lahey Health • Burlington, MA

42d • $24 - $32 • Onsite

About The Position

Under the direction of, and working alongside, the Chair and Executive Director, the position coordinates all business operations activities and projects related to the Administration and Development of the multi-organ Transplant Program at LHMC. Schedules and coordinates meetings, prepares agendas, materials, presentations and necessary equipment. Records and distributes minutes or notes and follow up actions. Maintains documents, files and records in accordance with established procedures. Drafts, edits and maintains complex documents including letters of recommendation, service agreements, regulatory documents and other files/records in accordance with established procedures. Assists in promoting, ensuring, and providing training in compliance with Professional Practice Standards, professional service regulations, health and safety rules, sound business practices, patient confidentiality rules, conflict of interest rules, etc. Schedules and arranges travel for visiting professors and other internal/external visitors. Coordinates all aspects of recruitment, hiring and onboarding for providers, fellows and medical students. Maintains personnel records ensuring compliance with regulatory standards. Obtains statistical information, creates spread sheets, reports and PowerPoint presentations. Maintains time keeping system for payroll and ensures timely submission. Coordinates purchases: obtains quotes, obtains POs, tracks and receives orders. Ensures correct designation of cost center and account codes to all invoices/purchases. Oversees the timely and accurate processes for outside live donor billing and troubleshoots any issues for patients. Reviews accounts payable for accuracy and follow-up with appropriate departments for any payment discrepancies and alerts the Executive Director of potential issues. Establishes and maintain accurate filing and record keeping systems for compiling of various data reports.

Requirements

• High School diploma or GED required.
• 1-3 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
• May produce complex documents, perform analysis and maintain databases.

Nice To Haves

• BA Preferred

Responsibilities

• Ensures renewal of outside vendor maintenance agreements, service contracts and subscriptions by the established deadline (essential)
• Ensures correct designation of cost center and account codes to all invoices/purchases. Oversees the timely and accurate processes for outside live donor billing and troubleshoots any issues for patients. (essential)
• Establishes and maintain accurate filing and record keeping systems for compiling of various data reports (essential)
• Tracks and reports on status and progress of various activities/projects, identifies and resolves obstacles to ensure that work is on track with determined timelines. (essential)
• Provides productivity data, space/resource needs and assists in identifying and allocating space to meet needs of clinical, research and academic missions. (essential)
• Helps design, implement and support the expansion of the Transplant Program's outreach with referring providers, patients, and other key stakeholders. (essential)
• Plans and coordinates CME events, and other events / activities to promote LHMC Transplant & Hepatobiliary Services. (essential)
• Helps identify and establishes strategies focused on referring provider service excellence to maintain and grow referrals to LHMC Transplant & Hepatobiliary Services. Collaborates with transplant faculty and other leaders within the programs, as well as external organizations, in the coordination and execution of outreach activities. (essential)
• Maintains excellent communication to internal and external stakeholders LHMC Transplant & Hepatobiliary Services information, resources and/or services. Assists in the development, implementation, and ongoing maintenance of clinical marketing and internal/external communication tools, materials and social media efforts. (essential)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees