Business Coordinator III
About The Position
About Texas A&M AgriLife Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Click here to learn more about how you can be a part of AgriLife and make a difference in the world! The Business Coordinator III, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in the development, monitoring, and reporting for accounts and budget data with limited supervision.
Requirements
- Bachelor’s degree or equivalent combination of education and experience.
- Four years of related experience.
- Knowledge of word processing and spreadsheet applications.
- Interpersonal and communication skills.
- Planning and organizational skills.
- Ability to multitask and work cooperatively with others.
Responsibilities
- Responsible for processing all account payables for dedicated AgriLife units
- Responsible for processing cash management activities
- Maintain electronic account files for verification, vouchers, and miscellaneous reports
- Reviews, allocates, and manages purchasing processes while analyzing account activity
- Enters, reviews, and approves complex travel expense reports
- Reviews/approves commodity codes to requisition and invoices
- Reviews documents for accuracy, proper coding, compliance, and approval as directed
- Assist with complex reports
- Reviews financial transactions for compliance
- Responsible for communicating policies and procedures to assigned unit/department(s)
- Research policies, practices, and atypical transactions and makes recommendations
- Manages problem-solving for budgeting, tracking, and payment issues of financial services
- May mentor or train other staff members
- Serves as key contact with assigned departments to ensure relevant and timely response to customers’ finance and business needs
- Assists in communicating with departments to resolve day-to-day processing challenges/issues that may arise
- Advises customers on purchasing guidelines, contract process, and status of accounts
- Maintains a strong working knowledge of AgriLife and TAMU Purchasing and Travel Guidelines to ensure transaction compliance.
- Reviews monthly account reconciliations and analyzes transactions to identify and resolve any errors
- Provides courteous, efficient, and timely customer service to the units assigned
- Serves as back-up to other UBS Coordinators
- Performs other duties as assigned.
Benefits
- Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Employee Wellness Initiative for Texas A&M AgriLife
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
