Business Coordinator II

Texas A&M • College Station, TX

13d • Onsite

About The Position

The Business Coordinator II provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

Requirements

• Bachelor’s degree in relevant field or equivalent combination of education and experience
• Three years of related experience in general office, accounting, or personnel operations.

Nice To Haves

• Experience with spreadsheets and database systems.
• Experience with financial accounting systems.
• Experiences processing accounts payable and reimbursements.
• Advanced financial knowledge.
• Excellent written and verbal communication skills.

Responsibilities

• Financial Administration and Account Management Reviews, approves, and provides backup for signing vouchers and requisitions.
• Reviews and audits reconciliations of multiple accounts.
• Processes, codes, and verifies receipts on all transactions in AggieBuy for assigned teams or units.
• Reviews and audits invoices for accuracy, tax removal, and other requirements prior to processing in AggieBuy.
• Prepares complex monthly and annual financial reports.
• Coordinates and manages the travel reconciliation process through Concur for assigned teams or units.
• Audits and provides initial approval on each Concur report to ensure compliance with rules and regulations.
• Investigates and resolves complex errors on transactions and recommends and coordinates corrective action.
• Procurement and Vendor Management Coordinates and oversees purchasing activities to ensure compliance with university regulations.
• Assists in ensuring that vendor files are up-to-date by obtaining required forms.
• Implements and coordinates purchasing activities for department laboratories and staff.
• Coordinates inventory process and maintenance of business files.
• Assists with administration of contracts and grants and prepares budgets for review by principal investigators.
• Reviews and processes individual reimbursements to faculty, staff, visitors, and students for various out-of-pocket purchases.
• Staff Training and Development Trains staff on new and existing business procedures and interprets policies and regulations for staff.
• Provides input and assists in developing policies, procedures, and guidelines for the department.
• Participates in the hiring and training of business staff and/or student workers.
• Cross-trains on travel and other reimbursements for backup purposes.
• Trains staff, faculty, and students on travel policies.
• Compliance and Reporting Ensures compliance with University rules and regulations.
• Fulfills mandatory quarterly and annual reporting of accounts receivables.
• Ensures that all incoming revenue is logged, receipted, and deposited in a timely manner in accordance with system policy.
• Financial Coordination and Problem Resolution Proposes solutions to routine financial problems.
• Proposes solutions for travel-related issues as they arise.
• Serves as a liaison with Financial Management Operations regarding travel-related issues.
• Responds to complex inquiries from vendors and business units or departments.
• Records and Documentation Management Coordinates annual fiscal year closing activities and drafts new fiscal year plans.
• Coordinates and audits personnel files and reviews and approves leave requests.
• Coordinates and reviews all travel-related documents, ensuring accuracy and adherence to policy.
• Assists with the preparation and review of financial reports and summaries.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees