Business Coordinator I, II, III, Sr.

MSU Jobs•Starkville, MS

About The Position

Provides administrative support in maintaining a general accounting system for a division, department, or other separately budgeted unit by performing a variety of accounting duties. The Mississippi State University Controller and Treasurer’s Office provides comprehensive financial services that support the university’s mission and operations, including budgeting, payroll, financial reporting, treasury management, and sponsored programs accounting. The office ensures effective stewardship of institutional resources by maintaining strong internal controls, safeguarding assets, and ensuring compliance with federal, state, and institutional regulations. Through collaboration and customer-focused service, it supports students, faculty, staff, and external partners with accurate, timely, and transparent financial processes.

Requirements

Level I: High school diploma and one year of experience directly related to the duties and responsibilities specified.
Level II: High school diploma and four years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Level III: High school diploma and seven years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Senior: High school diploma and ten years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Knowledge and previous experience using spreadsheet software program.
Ability to operate computer keyboard and 10-key electronic calculator.

Nice To Haves

Bachelor’s degree in accounting or business.
Experience in fund accounting.

Responsibilities

Reconcile and assist with fiscal administration for the department/unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
Maintain an efficient system of receiving, posting, and depositing revenue and receiving, verifying, posting, and processing vouchers for payment of goods and services.
Prepare requisitions for purchases; communicate with vendors for prices, bids, and other information.
Prepare journal entries to record income, expenditures, interest, fund transfers, encumbrances, etc.
Transfer funds between accounts following established guidelines.
Prepare various accounting schedules, statements, and reports for monthly and annual reporting.
Reconcile division financial records with university accounting records.
Gathers data for budget preparation and inventory reports; prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
Maintain files and records in support of accounting data.
Perform related duties as assigned.