04544 - Business Coord Supv

Virginia Department of Transportation•Lynchburg, VA

13h

About The Position

Supervise a variety of business functions for assigned program area to include budget development and monitoring, financial and account management, records management, procurement, administrative activities or project tracking and reporting. How you will contribute: Accounting: Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents and perform data reconciliations. Budgeting: Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial status reports. Business Practices and Policy: Ensure best practices are applied to work activities and comply with established policies, procedures and guidelines. Business and Administrative Support: Provide administrative support services to assigned program area. Contract Administration: Process, verify and track assigned contracts. Analyze contract documents to ensure services are delivered in accordance with contract terms, conditions, policies and procedures. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems. Procurement: Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements. Program Analysis and Reporting: Research and compile data and prepare reports or presentations for a variety of programs or projects. Records Management: Organize and maintain records for assigned program area per established retention schedules and policies. Supervision: Provide supervision to staff. Provide work assignments, deadlines and feedback.

Requirements

Ability to analyze, research, reconcile and evaluate data.
Ability to communicate effectively to provide direction, training, and guidance.
Ability to communicate effectively, both orally and in writing with diverse groups of people.
Ability to develop and deliver policy in providing consultant support.
Ability to develop and implement planned courses of action.
Ability to handle multiple tasks and priorities.
Ability to interpret and apply policies and procedures.
Ability to provide technical training.
Ability to supervise, lead projects and teams, and direct the work of others.
Ability to train and evaluate employees.
Considerable knowledge of general accounting and auditing principles, procurement procedures, inventory management controls, and budget administration.
Knowledge in the development and management of contracts.
Knowledge of program and contract evaluations.
Knowledge of state management operating principles.
Knowledge of state payroll operations, records retention, budget management and development.
Knowledge of supervisory principles and practices to include performance management and discipline.
Knowledge of the principles and practices of procurement and contracts, payroll, accounts payable, records retention and state policies and procedures.
Skill in basic computer operations.
Skill in the use of computers and web-based applications.
Experience using financial management and budgeting computer programs.
Experience with Word, Excel, Access.
Knowledge of GAAP, accounting policies, practices, procedures.
Knowledge of budget development and monitoring.
Knowledge of supervisory principles, practices to include performance management and discipline.

Nice To Haves

A combination of training, experience, or education in Accounting, Business Administration, Public Administration, or related field desired.
Administrative experience supervising and coordinating a variety of business functions for a designated program area.
Experience using Cardinal system.
Experience with state budgeting practices and procedures.
Experience working with state contract administration, payroll, accounts payable and procurement.

Responsibilities

Ensure payments for goods and services are processed in compliance with policies and procedures.
Maintain accounting records and files.
Analyze financial transactions, verify payment documents and perform data reconciliations.
Assist in developing assigned budget.
Supply projected costs, monitor expenditures and prepare financial status reports.
Ensure best practices are applied to work activities and comply with established policies, procedures and guidelines.
Provide administrative support services to assigned program area.
Process, verify and track assigned contracts.
Analyze contract documents to ensure services are delivered in accordance with contract terms, conditions, policies and procedures.
Ensure change orders are processed appropriately.
Serve as first point of contact with vendors to resolve routine contract administration problems.
Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures.
Procure items from state contract and resolve billing discrepancies.
Review procurement records to ensure financial activities comply with state and VDOT requirements.
Research and compile data and prepare reports or presentations for a variety of programs or projects.
Organize and maintain records for assigned program area per established retention schedules and policies.
Provide supervision to staff.
Provide work assignments, deadlines and feedback.