Business Clerk - IDEA Tampa Bay (Immediate Opening)

IDEA Public Schools • Tampa, FL

86d • $16 - $21

About The Position

Business Clerks serve as a financial steward for their campus. This includes managing $600K-$1.4M across two Principal budgets, procurement through purchase orders and leader purchase cards, school-based activity accounts central to local fundraising, supporting student recruitment, enrollment and average daily attendance. Business Clerks are essential to ensuring students and staff have the resources they need to accomplish our ambitious student achievement goals.

Requirements

• HS Diploma or GED required.
• 1-2 years of accounting experience preferred.
• Knowledge of basic accounting procedures.
• Ability to utilize Enterprise Resource Planning System databases and analyze data in Excel.
• Ability to communicate effectively financial goals, recommendations and results.

Responsibilities

• Build and manage school budgets.
• Submit 100% accurate campus discretionary budget requests overall and by fund in IDEA’s enterprise resource planning system, Tyler Munis, by April 4, 2019.
• Manage $600K-$1.4M in Principal discretionary budgets which support student and staff across both schools of a campus.
• Ensure school leaders are informed regarding the financial state of their school through consistent monthly check-ins and robust report sharing.
• Reconcile negative discretionary budget accounts by the 8th business day every month.
• Partner with the Financial Planning Team to accurately forecast results by school to ensure local financial goals are met and schools end the year with a surplus or on target.
• Procure goods and services in compliance with IDEA policies and procedures.
• Enter 100% of requisitions in Tyler Munis within two business days of the initial request from campus staff.
• Ensure timely vendor payments by receiving 100% of all goods or services in Tyler Munis within one business day of delivery and include all appropriate documentation such as packing slips.
• Procure all goods or services with an approved purchase order (with the exception of purchase card expenses).
• Reconcile all assigned purchase cards by the 2nd business day of the following month.
• Ensure all corresponding purchase card receipts are shared by the 3rd business day of the following month and include an accurate transaction summary report.
• Assist school leaders in delivering training sessions to campus staff regarding procurement policies and procedures, including student travel for field lessons, short-term rentals, and food for students and staff.
• Manage local campus and student activity accounts.
• Support precise fundraising balance reporting by submitting accurate and complete cash receipt documentation for all campus and student activity fund deposits by the last day of the month.
• Enter 100% of local account requisitions in Tyler Munis within two business days of the initial request from campus staff.
• Assist school leaders in delivering training to campus staff regarding campus and student activity fund policies and procedures.
• Ensure all staff managing fundraising efforts have completed cash handling training.
• Complete an annual physical inventory.
• Locate and scan 100% of campus capital assets and 90% of inventory items by the provided deadline.
• Tag all new assets with a per unit cost greater than $1,000 with the correct label.

Benefits

• Compensation for this role is set at an hourly rate ranging between $16.96 for 0 years of experience and $21.20.
• This role is also eligible for a performance bonus based on team performance and goal attainment.
• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
• Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development.
• IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees