Business Associate III

Texas A&M Engineering Extension Service • College Station, TX

396d

About The Position

The Business Associate III, under general supervision, provides support for business activities for the Texas A&M Engineering Extension Service (TEEX) Emergency Services Training Institute (ESTI). Responsible for monitoring and reconciling multiple, complex accounts ensuring compliance with Texas A&M University System policies, Federal and State laws and regulations and recommend or coordinate appropriate action. Composes routine business-related correspondence and respond to complex inquiries from vendors and business units or departments as well as communicating policies and procedures to division staff. This position reports to the Business Coordinator III - AP.

Requirements

• High School Diploma or GED.
• Five years of experience in general office, bookkeeping or personnel operations or equivalent combination of education and experience.
• Must have a valid motor vehicle operator's license or ability to obtain one within 30 days of employment.

Nice To Haves

• Associate's degree in business, accounting or related field.
• Five or more years of related experience, including task management experience.
• Experience in university setting, business, or legal operations.

Responsibilities

• Prepares, verifies, and processes purchase orders and vouchers, ensuring proper coding on documents.
• Researches billing discrepancies and makes recommendations for resolution.
• Maintains no less than 90% monthly accuracy on accounts payable voucher processing.
• Processes travel expenses reports.
• Reviews and approves for payment/reimbursement.
• Works with division staff to process airfare and travel reimbursement for non-employees.
• Provides technical assistance regarding travel procedures.
• Assists in the tracking and maintenance of accurate records to ensure compliance with retention policies.
• Assists in delivery records monitoring and reporting for accuracy, promptness, and completeness.
• Engages division staff and TAMU purchasing throughout the procurement process to ensure best value criteria for the division, agency, and system.
• Communicates knowledge of rules, regulations, policies, and laws regarding the procurement of goods and services to division staff.
• Maintains a neat and professional appearance and demeanor.
• Maintains a clean and orderly workspace.
• Maintains office security and confidentiality.
• Maintains and safeguards equipment and property.
• Reports to work at designated time and place.
• Performs additional work duties as assigned.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees