Business Assistant

Montauk Energy•Houston, TX

1d•$40,000 - $50,000

About The Position

Business Assistant responsibilities will include but not be limited to: Employee Onboarding and Offboarding Employee engagement Purchasing, Task numbers, Issuing, Process, Track and Report PO’s Tracking Shipments and Deliveries Vendor and Maintenance Scheduling Company Vehicle Maintenance Receipting Inventory Invoicing Dakota data entry FAS system Other duties as required

Requirements

Associates of Accounting, or 4 years or more of experience corporate accounting
4 or more years or purchasing experience.
Basic computer skills, including but not limited to Microsoft Office Suite (Excel, Word, OneDrive, Outlook)
Basic understanding of an Enterprise Resource Planning (ERP) software.
Strong math skills and an attention to detail
Ability to work under direct supervision and under a high stress, growing environment

Nice To Haves

1-3 years’ experience in procurement, energy-related industry preferred.
1-3 years’ experience supporting sites in multiple geographical locations.
Basic knowledge of procurement related activities (requests for quotations, change orders, receipting, etc.)
Preferred Microsoft Dynamics with Invoice Processing.
Formal company communication experience (communication channels, email etiquette, internal and external communication)
Experience in documentation management or record keeping.
History of success in a supplier relationship management role.

Responsibilities

Provides support to 1 to 3 sites for all procurement related services.
Under direct supervision, process requisitions, create purchase orders, track and expedite deliveries, process invoices, and close purchase orders.
Respond to inquiries from vendors, resolve problems by providing information, investigate o-outstanding payments within ERP and cross-functional departments.
Validate receipts of goods/services in a timely manner by anticipating and inquiring with Site -----Managers, Department Managers or third party vendors.
Prepare requests for bids and coordinate supplier selection process.
Initiate check requests on behalf of the site manager, regional manager or department manager.
Follow a determined system for monitoring all open purchase orders between one-two sites
Coordinate with site manager or department manager an action plan to address open and aging purchase orders.
Work with Montauk’s internal Tax Manager, Site Managers and the Vendors to determine tax exemption when necessary. Store and distribute tax exemption certificates to the Vendor. Ensure all proceeding invoices do not include tax.
Work with Montauk’s internal Manager of Financial Analysis and Strategic Planning and Site -Managers to reconcile budgets and purchase order related costs.
Assist in continuous cost saving improvements.