Business Assistant

University of Chicago

3d • $17 - $28

About The Position

This role provides business support within established procedures regarding office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services.

Requirements

• Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• A minimum of two years clerical/administrative experience.
• Proficiency with Outlook.
• Proficiency with Microsoft Office.
• Excellent oral and written communication skills.
• Excellent interpersonal and customer service skills.
• Handle public contact with courtesy, clarity, and diplomacy.
• Maintain strict confidentiality when handling sensitive information and situations.
• Maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
• Excellent problem-solving skills.
• Work both independently and as a team member.
• Take initiative and organize and complete projects with minimal supervision.

Responsibilities

• Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
• Triages emails and telephone calls for action.
• Resolves mostly routine and some complex inquiries.
• Schedules meeting rooms as requested.
• Sets up and breaks down selected events. This will include setting up and taking down tables and any other items that are used for that day.
• Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
• Posts talks to bulletin boards and creates flyers for monitors.
• Performs copy-editing of letters and reports.
• Assists visitors with travel arrangements.
• Processes students, visitors, postdoc and faculty reimbursements through TEMS, ServiceNow and ePayment.
• Assists other members of the office staff as needed.
• Triages emails and telephone calls for action.
• Resolves mostly routine and some complex inquiries.
• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
• Information about the benefit offerings can be found in the Benefits Guidebook.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees