Business Analyst - Premises, Internal HR
About The Position
The Business Analyst for the Premises team will support the day-to-day operations, analytics, and reporting for all Guggenheim Securities offices. This professional will handle data tracking, budget, presentation development, and workflow coordination to ensure smooth operations and high-quality deliverables. This role collaborates closely with senior leaders and cross-functional partners in Finance, HR, IT & others, serving as the analytical and administrative backbone of the team. We are responsible for analyzing and optimizing the organization's Premises - to enhance efficiency, cost effectiveness, and user experience.
Requirements
- Bachelor's degree in business, Finance, Operations, or related field.
- 1-3 years of professional experience (internship or entry-level analyst/operations role preferred).
- Advanced Excel and PowerPoint / Google Slides skills.
- Strong attention to detail, accuracy, and follow-through.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities with tight deadlines.
- Strong analytical thinking and problem-solving ability.
Nice To Haves
- Experience with expense reporting or financial systems (Concur, Workday, SAP, Oracle).
- Familiarity with facilities, workplace, or corporate real-estate operations.
- Experience using data-visualization or BI tools (Power BI, Tableau, Looker).
- Understanding of project coordination and basic process mapping.
Responsibilities
- Develop and document business process models to illustrate current and future states.
- Analyze data to identify trends, patterns, and insights that inform business decisions.
- Document and track project milestones, meeting notes, decisions, and next steps across multiple initiatives.
- Identify operational inefficiencies and propose process improvements to increase team productivity and cross-departmental alignment.
- Assist in developing standard operating procedures (SOPs) and process documentation for recurring Premises activities.
- Support internal communications, announcements, and employee surveys related to Premises updates.
- Assist with special projects, such as office refresh initiatives, moves, or audits.
- Lead data-driven analyses to identify areas for improvement across Premises processes.
- Develop and implement automation tools or dashboards to track key operational metrics
- Plan, organize, and facilitate recurring and ad hoc meetings for the Premises team.
- Serve as a liaison between stakeholders to ensure alignment on priorities and timelines.
- Monitor and update task lists, ensuring timely completion and accountability among team members.
- Support data gathering and synthesis for premises performance, space utilization, and project tracking metrics.
- Build and polish executive-ready slide decks (PowerPoint or Keynote).
- Consolidate inputs from multiple stakeholders into clear, visual presentations for leadership meetings.
- Create charts, infographics, and data visualizations for reports.
- Partner with IT, and Operations to support premises enhancements, moves, and operational readiness projects.
- Participate in change management activities to ensure smooth adoption of new operational programs or processes.
- Coordinate vendor or consultant interactions, maintaining organized records and status reports.
- Administrative functions as defined - approx. 15-20% of time
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Professional, Scientific, and Technical Services
Number of Employees
1,001-5,000 employees
