Business Affairs Licensing Coordinator

Brigham Young University-posted 7 days ago
$28 - $36/Yr
Full-time • Entry Level
Provo, UT
1,001-5,000 employees
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This position supports BYU Broadcasting’s legal counsel in managing licensing, rights, compliance, and contract documentation. Responsibilities include maintaining rights records in media asset databases, securing music clearances, and managing contract and distribution rights. The role collaborates with production teams to draft forms, onboard vendors, and review intellectual property documentation. Additional duties include preparing FCC filings, ensuring legal compliance with partners, and tracking renewals for cable and satellite relationships.

  • Maintain rights/permissions records in BYU Broadcasting media asset management databases
  • Manage music licensing by identifying rights holders and securing necessary clearances. This includes negotiating with publishers, record labels, artists, and rights organizations. Responsibilities also include reviewing and revising licenses, processing payments, coordinating with campus entities to provide education on rights and event responsibilities, and preparing music cue sheets for productions.
  • Maintain an electronic database containing information related to distribution and contract rights for shows and other materials.
  • Draft forms with the Unit Production Managers’ (UPM) input for senior attorney review
  • Collaborate with UPMs to onboard new vendors and production companies.
  • Perform checks and analysis of new deals to identify key areas of concern under the supervision of BYU Broadcasting’s legal counsel.
  • Meet with key internal and external stakeholders regarding contracts and documentation.
  • Conduct and approve chain-of-title reviews for intellectual property assets to be acquired or licensed, as necessary.
  • Review, create, and archive various forms, contracts, letters, and documents under direction and supervision of BYU Broadcasting's legal counsel
  • Coordinate with various BYU Broadcasting departments to field contract requests and manage contracts through execution.
  • Oversee and conduct copyright and title searches for new projects commissioned by BYU Broadcasting.
  • Prepare all independent contractor agreements requested by clients within BYU Broadcasting for senior attorney review.
  • Integrate BYU Broadcasting’s contract workflow and maintain the legal contracts repository.
  • Execute assigned legal compliance tasks
  • Prepare and submit FCC documentation for public file, licenses, and closed captioning compliance.
  • Send certifications of legal compliance to distribution partners.
  • Research rights information and prepare responses to inquiries from internal and external entities, coordinating with legal counsel.
  • Track and manage renewals for all cable and satellite relationships involving BYU Broadcasting.
  • A firm commitment to the mission of BYU.
  • College degree
  • Notary public commission or willingness to obtain one
  • Bachelor's or advanced degree
  • Certified Legal Assistant/Certified Paralegal (CL/CP)
  • Notary public commission
  • Knowledge of licensing concepts, practices, and procedures
  • Experience with document management and database systems
  • Strong written, verbal, and interpersonal communication skills for working with management, legal counsel, and external rights holders
  • Ability to manage multiple transactions and drive projects to completion
  • Proficiency in Microsoft Office and database management
  • Excellent attention to detail and accuracy
  • Ability to determine when to act independently and when to seek legal or administrative guidance
  • 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
  • Generous vacation and sick time, plus 13 paid holidays
  • Employee assistance program, available to the employee and all members of their household
  • Tuition benefits for employees and eligible family members
  • Access to athletic facilities
  • Excellent medical/dental benefits
  • Short/long term disability benefits
  • Paid parental and maternity leave
  • Wellness program
  • Free on-campus parking
  • Free UTA passes for employee, spouse, and qualified dependents
  • Discounts at the BYU Store and for many events at BYU
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