Business Affairs Assistant

NEON Rated • Los Angeles, CA

5h • $62,000 - $65,000 • Hybrid

About The Position

NEON is seeking a detail-oriented and proactive individual to join our team as a Business Affairs Assistant in either our New York or Los Angeles office. This role will be integral in supporting the Business Affairs department by managing a variety of administrative tasks and facilitating communication across teams to ensure smooth operations.

Requirements

• Bachelor’s degree in Business Administration, Film Studies, Law, or a related field preferred
• Open to recent graduates and entry-level candidates with up to 1 year of relevant experience
• Prior exposure to business affairs, legal, or administrative work is a plus, internships and externships count
• Interest in legal and business affairs within the entertainment industry strongly preferred
• Ability to handle confidential information with discretion and professionalism
• Strong work ethic with excellent problem-solving skills
• Proactive, detail-oriented, and highly organized with an anticipatory mindset
• Proficiency in Microsoft Office and Google Workspace

Responsibilities

• Manage contract administration, ensuring efficient signature collection, accurate agreement tracking, and well-maintained internal file systems.
• Oversee project-related payment workflows for acquisitions, development, and production, including processing WGA fringes and ensuring accurate, timely payouts.
• Review and submit Business Affairs invoices and partner closely with Finance to coordinate prompt payment and reconciliation.
• Track and manage merchandising rights, required approvals, and pre-negotiated talent royalties tied to merchandise initiatives.
• Maintain and regularly circulate key internal Business Affairs tracking documents to ensure visibility and alignment across teams.
• Handle corporate governance matters, including entity formation, securing federal tax ID numbers for new subsidiaries, and drafting internal operating agreements.
• Support international tax compliance by coordinating and providing required documentation to consultants for cross-border deals.
• Manage copyright and UCC filings, lien searches, and title report requests to protect company interests.
• Serve as the primary administrative lead for Business Affairs, including overseeing departmental scheduling and calendar management for the President of Business & Legal Affairs.
• Manage expense reporting for the President of Business & Legal Affairs.
• Supervise Business Affairs interns, guiding responsibilities such as quarterly credit facility reporting, data entry, trailer music license review, and other ongoing projects.
• Opportunity to expand into drafting and reviewing music licenses, clip licenses, influencer agreements, venue rental agreements, and other related agreements.

Benefits

• Get peace of mind with our comprehensive Health Care Plan, covering medical, dental, and vision expenses.
• Secure your future with our Retirement Savings Plan, offering options like 401k and IRA.
• Stay protected with our Life Insurance Coverage, including both Basic and Voluntary plans, as well as AD&D.
• Enjoy a healthy work-life balance with our Unlimited Vacation policy, sick days, public holidays, and office closure for winter break.
• Take care of your loved ones with our Family Leave Options, including Parental and Caregiver Leaves.
• Invest in your wellbeing through our Wellness Programs and Resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level