Business Administrator

About the position

The Business Administrator is a critical role in managing all internal operations and administrative functions for the District. Ensuring efficient internal services, and oversee financial management, human resources, facility management, IT, and safety compliance. As the Business Administrator, you will serve as the Chief Financial Officer (CFO) of the District providing leadership and strategic guidance. You will develop, review and approve all contracts/agreements for purchase orders for the District, supervise and provide leadership for the Business Office Manager, Facilities Manager, IT Coordinator, and Safety Coordinator, oversee safety initiatives and training programs, assist the Executive Director in strategic planning and development, work with the MMCD Commission and its members to support governance and policy development, and perform other related duties as assigned, ensuring the continuous improvement and effectiveness of the District.

Responsibilities

• Serve as the Chief Financial Officer (CFO) of the organization, providing financial leadership and strategic guidance.
• Develop, manage, analyze and monitor the District's annual operating and capital budgets.
• Conduct financial reconciliations, maintain financial records, and oversee financial reporting.
• Ensure compliance with government accounting standards and regulatory requirements.
• Provide financial analysis and recommendations to executive leadership and the MMCD Commission to support decision-making.
• Manage MMCD's investments, make decisions to optimize returns while managing risk.
• Prepare and manage County levy proposals and certifications.
• Review and approve all contracts/agreements and purchase orders for the District.
• Administer and manage annual renewal of MMCD's insurance contracts/policies.
• Develop bid specifications for the purchase of insecticides, equipment, and vehicles.
• Monitor control material inventories and work closely with the Assistant Director of Operations to allocate within budget and program guidelines.
• Supervise and provide leadership to the Business Office Manager, Facilities Manager, IT Coordinator, and safety personnel.
• Oversee payroll, benefits administration, and compliance with employment regulations.
• Participate in union negotiations and oversee contract implementation.
• Foster an inclusive and equitable workplace culture.
• Oversee maintenance and operations of six MMCD-owned facilities.
• Work with the Facilities Manager to ensure facilities meet operational needs.
• Coordinate IT infrastructure and services, ensuring security and efficiency.
• Oversee technology upgrades and cybersecurity measures to protect District assets.
• Ensure compliance with safety regulations and best practices.
• Oversee safety initiatives and training programs.
• Manage insurance programs and risk mitigation strategies.
• Ensure adherence to federal, state, and local regulatory requirements.
• Implement emergency preparedness and disaster recovery plans.
• Assist the Executive Director in program planning and development.
• Conduct cost-benefit analyses for mosquito control programs and strategies.
• Act as the Executive Director in their absence.
• Represent MMCD in meetings and collaborations with external stakeholders as needed.
• Identify opportunities for operational improvements and organizational efficiencies.
• Work closely with the MMCD Commission and its members to support governance and policy development.
• Prepare reports, financial statements, and budget updates for Commission review.
• Attend Commission meetings and provide expert guidance on internal operations, finance, and administrative matters.
• Respond to inquiries and provide necessary documentation to assist Commission decision-making.
• Oversee expenditures and purchasing decisions.
• Support organizational policy development and implementation.
• Lead interdepartmental initiatives to improve internal operations.
• Participate in the annual financial audit.

Requirements

• Bachelor's degree in business, public administration, or related field with an emphasis on accounting.
• Three to five years related work experience preferred in administration.
• Demonstrated capability to perform the job duties.
• Microsoft Great Plains Dynamics Accounting software experience preferred.

Nice-to-haves

• Knowledge of governmental accounting and financial management principles, practices, and systems.
• Experience in budget development, forecasting, and expenditure monitoring.
• Familiarity with human resources regulations and best practices.
• Experience in contract management and procurement procedures.
• Knowledge of facilities operations and IT infrastructure.
• Understanding of government regulations and compliance requirements.
• Experience in strategic planning and policy development.
• Knowledge of risk management and safety program administration.

Benefits

• Employer Paid: Dental, Life Insurance, Short term/Long term disability, Vacation, Sick time, Holiday pay.
• Employer Contribution - Medical, Public Employees Retirement Association.
• Other benefits offered - Vision, 457 Deferred Comp/ROTH plans, Voluntary life insurance.