Business Administrator - Copilot Studio team

Microsoft•Redmond, WA

4d•$25 - $44

About The Position

Microsoft is a company where passionate innovators come to collaborate, envision what can be and take their careers to levels they cannot achieve anywhere else. This is a world of more possibilities, more innovation, more openness in a cloud-enabled world. The Business & Industry Copilots group is a rapidly growing organization that is responsible for the Microsoft Dynamics 365 suite of products, Power Apps, Power Automate, Dataverse, AI Builder, Microsoft Industry Solution and more. Microsoft is considered one of the leaders in Software as a Service in the world of business applications and this organization is at the heart of how business applications are designed and delivered. We are looking for a Business Administrator to join our Copilot Studio team! The ideal and successful candidate for this role needs to navigate a fast-paced environment, be agile and embrace changes, be able to multi-task, have excellent interpersonal skills, take initiative, demonstrate good judgment, and must maintain a high level of confidentiality. They must be highly competent at setting priorities while executing multiple tasks simultaneously. A successful candidate must build trust through consistent and timely follow-up, with excellent clarity in communication. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

2+ years Administrative, Business Support, and/or customer service experience.
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.
Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Nice To Haves

3+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
Associate's/Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Responsibilities

Calendar Management & Meeting Logistics
Provide calendar management and time-planning support for multiple executives
Manage community space and conference room calendars as needed
Align calendars based on executives’ preferences, priorities, and operating styles
Ensure meetings are fully prepared, including room booking and AV/technical setup
Troubleshoot audio, video, and technical issues during meetings as needed
Cross-Functional Collaboration & Communication
Build and maintain strong relationships with stakeholders across multiple organizations (e.g., Business Support, HR, Finance, Events, peers)
Coordinate effectively with internal partners to enable leader and team execution
Communicate with external partners and audiences as required
Discipline Growth & Development
Actively participate in the Business Support community
Mentor less experienced Business Support colleagues
Support onboarding and training of new Business Support staff as needed
Contribute positively to organizational culture
Document, standardize, and share best practices and operational insights
Event Coordination & Logistics
Support planning, coordination, promotion, and execution of events
Assist in defining event objectives, scope, and success criteria
Create or co-own event itineraries and run-of-show documents
Serve as a point of contact for event updates, changes, and issue resolution
Address preparatory risks and escalate issues appropriately
Support post-event closeout, including attendance tracking, materials distribution, and follow-ups
Contribute to team morale and positive team dynamics
Project Ownership
Execute projects and tasks with minimal supervision
Own assigned components of projects end-to-end with clear accountability
Identify risks, dependencies, and challenges and communicate them proactively
Drive process improvements and operational efficiencies
Resource & Financial Management
Support planning, tracking, and maintenance of equipment and inventory
Process expense reports in full compliance with Microsoft policy
Track discretionary budgets (e.g., morale, hardware, supplies) and provide reporting
Manage vendors and suppliers, including setup and purchase order (PO) creation
Partner with Finance and Business Managers on budget-related activities as needed
Rhythm of Business (ROB)
Support execution of the team’s rhythm of business and operating cadence
Coordinate scheduling and meeting logistics aligned to business priorities
Recognize patterns and interdependencies across business cycles
Space Management & Planning
Maintain accurate space-management processes and team space records
Coordinate office locations, desk assignments, and conference room usage
Support large-scale space initiatives (e.g., moves, build-outs, restocks)
Liaise between admins, managers, and space planners
Use space utilization data to inform recommendations and future needs
Maintain accurate space data in relevant systems and databases
Team Management Support (Headcount, Hiring, Onboarding/Offboarding)
Support team experience and engagement activities
Partner with Global Talent Acquisition and hiring managers on recruitment logistics
Coordinate onboarding and offboarding for employees, vendors, and interns
Manage logistics such as equipment ordering, workstation setup, DLs, and security groups
Maintain headcount tracking, transfers, reporting, and transactions in relevant systems
Travel Management
Arrange domestic and international travel using Microsoft tools
Coordinate accommodations, transportation, security, and group travel needs
Create detailed itineraries as needed
Ensure required travel documentation is obtained (e.g., visas, immunization records)
Ensure compliance with Microsoft travel policies