Business/Administrative Associate II, Applied Health Sciences

University of Illinois at Chicago • Chicago, IL

373d • $84,493 - $88,000

About The Position

The Business Administrative Associate II works with the associate dean for administration and dean's office staff to provide financial and administrative support and oversight to the dean's office, departments and units within the college. This role involves assisting the associate dean with oversight of college departments and units' financial operations, drafting best practices for department operations, and coordinating department and unit operations as needed. The associate will also review university business and finance procedures with unit staff, provide training sessions, and support department operations during peak periods. Additionally, the associate will assist in developing financial oversight processes for clinical operations in the college, supervise support staff, and oversee property accounting and biennial inventory.

Requirements

• Bachelor's degree in business administration, management, or a field related to the position.
• Five years of professional business, financial, and/or managerial work experience.
• A Master's Degree in an area consistent with the duties of the position may be substituted for one year of work experience.

Nice To Haves

• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with the organization, structure, function, and policies of the University of Illinois, especially fund accounting and policies.
• Experience with business intelligence tools and Banner.
• Familiarity with University applications including iBuy, Chrome River, and EDDIE.
• Strong analytical skills.
• Ability to organize data logically, including graphical representation.
• Ability to work with financial data and produce accurate results.
• Excellent interpersonal, written, and oral communication skills.
• Solid organizational skills.
• Ability to handle multiple projects simultaneously and consistently meet deadlines.
• Ability to further learn Banner and other UIC used administrative systems including Business Objects (EDDIE/Web Intelligence), iBuy, Budget Development, Chrome River, etc.
• Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.

Responsibilities

• Assist the associate dean for administration with oversight of college departments and units' financial operations.
• Draft best practices for department operations, including policy, procedures, and processes.
• Coordinate department and unit operations as needed.
• Review university business and finance procedures with unit staff and provide training sessions.
• Support department operations during peak periods or when existing staff are unavailable.
• Assist in developing financial oversight processes for clinical operations in the college.
• Supervise support staff and student staff as required.
• Oversee property accounting and biennial inventory.
• Process budget adjustments for dean's office and departments.
• Process labor distributions and redistributions for dean's office and departments.
• Process journal vouchers and reconcile funds.
• Generate financial reports, identify potential negative variances and trends, and provide recommendations to correct adverse expenditure trends.
• Process purchases and obtain quotes for goods and services.
• Process contracts and oversee financial transactions including Chrome River transactions, I-Buy, procurement card purchases, and travel reimbursements.
• Serve as department card manager.
• Keep current with UI Business and Finance policies and serve as a resource for units.
• Manage special projects as needed and serve on UIC Reporting Committee.

Benefits

• Health, Dental, Vision, Life, Disability & AD&D insurance
• Defined benefit pension plan
• Paid leaves such as Vacation, Holiday and Sick
• Tuition waivers for employees and dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Bachelor's degree