Business/Administrative Associate I - COIP, School of Public Health

University of Illinois at Chicago • Chicago, IL

361d • $82,000 - $82,000

About The Position

The Business Administrative Associate I (BAAI) provides support to the Director of Community Outreach Intervention Projects (COIP) at the University of Illinois Chicago. This role involves daily oversight of the business operations of COIP, acting as a liaison with UIC and funders for the review of proposals, applications, subcontract agreements, and all business-related matters. The BAAI supervises COIP's HR, Finance, and Business needs and personnel, ensuring compliance with university policies and requirements. The position is full-time and benefits eligible, with hybrid and flexible work schedules available.

Requirements

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.

Nice To Haves

• Knowledge of management principles, practices, methods, and techniques.
• Additional education, training and/or work experience in the area of specialization inherent to the position may be required.
• Supervisory and administrative abilities.
• Decision making ability.
• Ability to work effectively with the staff and public.

Responsibilities

• Provide daily oversight for the business operations of Community Outreach Intervention Projects (COIP).
• Serve as Unit security contact for COIP.
• Liaison with UIC and funders for review of proposals/applications, subcontract agreements, personnel/collaborator appointments, and all business-related matters.
• Supervise/Oversee COIP's HR, Finance, and Business needs and personnel.
• Develop processes/guidance/instructions for COIP to assure compliance with university policies and meet requirements.
• Convening and leading regular administrative support team meetings.
• Monitor accounts/budgets for all COIP programs and supervise the maintenance of all financial records for the unit.
• Advise and assist supervisors and PIs on budget and other business problems related to their programs.
• Approve all orders requests for the unit and process all revenues and gifts for COIP.
• Point person for all pre-and post-award proposals and prepare and submit all PAFs and RFAs for COIP.
• Prepare budgets, budget revisions, and billing for all non-federal contracts.
• Work closely and regularly with UIC ORS team (pre-awards).
• Manage FCOI training and disclosures for COIP.
• Create, manage and provide oversight for all Sub-contracts and assist in the preparation of unit quarterly budget reports.
• Track and monitor budget expenses and vendors monthly.
• Oversee all program advances-requests, distributions and cash management, replenishments, reconciliations, close-outs and renew all annual standing Purchase Orders.
• Enter Reviewer/Approver for all new hire requests, submit and monitor labor redistributions, assist with mandated requirements.
• Manage the Salary Planner and Effort Reporting Process for COIP and serve as a backup for COIP's HR Representative.
• Process Labor Distributions and overcomp requests for COIP, make salary recommendations for nonacademic personnel.

Benefits

• Health, Dental, Vision, Life, Disability & AD&D insurance.
• Defined benefit pension plan.
• Paid leave including Vacation, Holiday, and Sick.
• Tuition waivers for employees and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Bachelor's degree