Bursar - SUNY Old Westbury
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About The Position
The State University of New York at Old Westbury invites applications for a full-time Bursar. Reporting to the Assistant Vice President for Business Affairs & Controller, the Bursar is responsible for leading a team that works within the Student Financial Services Center (SFS). The Bursar is an integral part of the University's Division of Business & Finance. This position oversees all aspects of student accounts, manages the accounts receivable module in the College's student information system, and addresses any escalated issues as needed. In addition, the Bursar is responsible for IRS 1098-T compliance as well as management of credit card processing and student refunds. Other responsibilities include but are not limited to: Coordinate and manage tuition and fee assessments and billing. Lead a team that works within a cross-functional unit to ensure a seamless transition of meeting student needs. Communicate regularly with direct reports and other employees. Conduct regular staff meetings. Supervise and evaluate staff to include completing annual performance evaluations. Update the University's payment gateway system for credit card/e-check and deposit payments, payment plans, etc. Manage the verifying of the daily bank deposits and coordinate with the College Accountant on the bank reconciliation. Supervise the student refund processes, including credit card reversals. Manage the application and un-application of payments to student accounts and monitor accounts with debit and credit balances. Supervise and monitor the processing of all IFR payments. As Chief Residency Officer, chair the Residency Committee and coordinate all residency paperwork. Manage the processing of employee tuition waivers, employee tuition reimbursements, resident assistant waivers, foreign student exchange waivers, etc. Supervise the billing of student-third party vendors. Manage the transfer of delinquent accounts to New York State Attorney General's Office for collection. Manage the maintenance of 'holds' on student accounts. Coordinate with Registrar the registration process (Summer, Fall, Winter, Spring); including guidelines and dates for each semester billing, registration and due dates for payment. Manage the distribution of student refund checks. Coordinate the Return of Title IV Financial Aid in accordance with Federal and State guidelines and the Return of State and Federal aid through SUNY. Provide periodic reports of receipts and technical information to the college community and to external funding agencies. Coordinate the registration, housing and meal cancellation process. Manage escheatment notices and transfer funds to state. Coordinate the bill reminder notices and term billing processes. Coordinate IRS 1098-T Process. Design and develop queries and specs to customize reports needed using the ARGOS Reporting System. Participate in Banner Manager, Financial Literacy, and other meetings as needed. Maintain Bursar web and portal pages. Coordinate with the University's Auxiliary Service Corporation to set up and maintain the book voucher program and other processes as needed. Encourage customer-oriented staff interaction with students, parents, and administrators. Prepare on-going, midyear, and annual reports for senior management. Generate year-end reports for submission to applicable entities. Interact with students, parents, faculty, staff and other individuals as needed.
