Burnett County Administrative Assistant

University of Wisconsin System • Siren, WI

436d • $38,189 - $38,189

About The Position

The Administrative Assistant position at the University of Wisconsin-Madison's Division of Extension in Burnett County is designed to support educational program delivery, particularly for the 4-H Educator. This role serves as a key point of contact for volunteers, members, and partner agencies, providing essential organizational information and assisting in the coordination of various programs and events. The position emphasizes a commitment to diversity, inclusion, and equity, aligning with the university's mission to foster a welcoming community.

Requirements

• H.S. Diploma required.
• Ability to communicate effectively using various methods and technology.
• Experience managing multiple tasks, timelines, and schedules while maintaining high-quality work.
• Ability to work independently with minimal supervision.
• Capacity in a wide range of communication tools and technical platforms such as Microsoft Office Suite, Google Suite, Canva, and website management platforms.
• Strong interpersonal and problem-solving skills.
• Ability to effectively work with people from diverse cultural backgrounds.

Nice To Haves

• Ability and desire to learn and manage new technology platforms.
• Ability to develop and design high-quality, visually appealing graphic materials.
• Experience with accounting software and maintaining budget worksheets.
• Strong familiarity with 4-H programming.

Responsibilities

• Serve as a point person for 4-H volunteers, members, and outside agencies to answer questions or direct inquiries.
• Assist in organizing workshops, program materials, and events, including logistics for the 4-H cultural arts festival and other programs.
• Manage and maintain 4-H enrollment information, charters, financial records, and communication with members.
• Help maintain the department website, databases, and social media, updating educational and promotional information as needed.
• Schedule logistics and secure resources for meetings, conferences, and work unit operations.
• Collect, analyze, and prepare various communication materials from established sources.
• Send, receive, copy, and distribute communications according to established policies and procedures.
• Maintain established methods and organizational systems for electronic and physical records.
• Maintain department budget accounts, monitor expenses, and reconcile monthly.

Benefits

• Part-time work schedule with flexible hours.
• Opportunity to work in a diverse and inclusive environment.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED