Building Secretary

Marion Independent School District•Des Moines, IA

2d•$17•Onsite

About The Position

Basic Function : Ensure the smooth and efficient operation of the school office to support student learning and daily school functions. Promote the overall mission of the school system while helping maximize educational opportunities for all students.

Requirements

Previous clerical experience preferred
OSHA required certificate
Background Check

Responsibilities

Acts as secretary and receptionist for the Principal performing any duty delegated by them.
Books meeting rooms, set up conference calls and take messages and minutes during meetings.
Coordinates a variety of programs and activities (e.g. meetings, site in-service day activities, workshops, ceremonies, dances, luncheons, field trips, etc.) for the purpose of delivering services.
Performs routine services such as filing, typing, and duplicating materials for the Principal.
Types letters, memoranda, reports, bulletins, forms, etc.
Answers telephone, tending routine inquiries; refers calls when needed.
Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed.
Sorts and distributes mail.
Organizes supplies and instructional materials for distribution to teachers.
Keeps office supplies in order; requisitions materials upon faculty request.
Keeps accurate data on personnel absences and records for substitute teachers.
Checks substitute system daily and assist substitute teachers with paperwork.
Operates office equipment incidental to clerical duties.
Adds and deletes non-consumables for district-wide inventory.
Maintains a log of visitors to the school.
Attends to all student needs.
Processes building purchase orders in conjunction with Central Office.
Arranges substitutes for any faculty who is absent.
Works cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies.
Displays ethical and professional behavior in working with everyone who communicates or is associated with the office.
Serves as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic.
Protects confidentiality of records and information about students and staff, and uses discretion when sharing any such information within legal confines.
Maintains positive attitude with students, staff, parents, and visitors.
Performs any duties and responsibilities that are within the scope of employment, as assigned by the Principal or designee, and not otherwise prohibited by law or regulation.