Building Administrator

DriveTime•Bentonville, AR

3d•Hybrid

About The Position

What’s Under the Hood DriveTime Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership. The DriveTime Family of Brands spans across DriveTime, Bridgecrest and SilverRock. You can find us at the intersection of technology and innovation as we use our proprietary tools and over two decades of industry knowledge to redefine the process of purchasing, financing, and protecting your vehicle. That’s Nice, But What’s the Job? In short, the Building Administrator is responsible for providing a positive experience to visitors and employees, maintaining a tidy office, coordinating office events, and overall acting as the go-to person in the building. This role will also handle a wide variety of administrative functions including taking incoming phone calls, calendar management and onsite vendor relationships. In long, our Building Administrator is responsible for Serve as the primary point of contact for all building-related questions, ensuring employees and visitors have a positive, seamless office experience. Welcome and assist visitors, vendors, and guests by providing front-desk support, access coordination, and a professional first impression of the office. Maintain overall office tidiness and readiness, including conference rooms, break rooms, copy rooms, and common areas. Monitor, order, and restock office supplies, food, and amenities to ensure consistent availability without over- or under-ordering. Conduct regular building walkthroughs to identify maintenance, cleanliness, safety, or inventory needs and address them proactively. Coordinate office events, meetings, and onsite activities, including space setup, vendor coordination, and day-of logistics. Partner closely with Facilities, IT, Security, and third-party vendors (cleaning, maintenance, food service) to ensure timely resolution of building issues. Track and manage administrative tasks such as invoicing, expense reports, calendars, and service requests related to office operations. Communicate clearly and professionally with internal stakeholders and external partners regarding building updates, issues, and expectations. Support a welcoming, organized, and employee-focused office culture by anticipating needs and continuously improving the onsite experience. Other duties as assigned

Requirements

Must be comfortable working on site, five days per week and have availability weekdays from 7:30am-5:00pm
Demonstrated ability to manage multiple priorities, coordinate logistics, and problem-solve independently.
Strong verbal and written communication skills with a customer-service mindset.
Proficiency with basic office technology and tools (email, calendars, ordering systems, expense tracking).
Ability to work effectively with executives and staff at all levels
Ability to work independently with minimum supervision
Minimum 2 years of relevant experience in office administration, facilities coordination, workplace experience, or a similar onsite support role.
High School Diploma or GED required

Responsibilities

Serve as the primary point of contact for all building-related questions, ensuring employees and visitors have a positive, seamless office experience.
Welcome and assist visitors, vendors, and guests by providing front-desk support, access coordination, and a professional first impression of the office.
Maintain overall office tidiness and readiness, including conference rooms, break rooms, copy rooms, and common areas.
Monitor, order, and restock office supplies, food, and amenities to ensure consistent availability without over- or under-ordering.
Conduct regular building walkthroughs to identify maintenance, cleanliness, safety, or inventory needs and address them proactively.
Coordinate office events, meetings, and onsite activities, including space setup, vendor coordination, and day-of logistics.
Partner closely with Facilities, IT, Security, and third-party vendors (cleaning, maintenance, food service) to ensure timely resolution of building issues.
Track and manage administrative tasks such as invoicing, expense reports, calendars, and service requests related to office operations.
Communicate clearly and professionally with internal stakeholders and external partners regarding building updates, issues, and expectations.
Support a welcoming, organized, and employee-focused office culture by anticipating needs and continuously improving the onsite experience.
Other duties as assigned

Benefits

We take a hybrid work approach, finding balance between the benefits of in-person and work-from-home environments.
This position has an on-site expectation of a minimum of three days a week.
Medical, dental, and vision, oh my! DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.
401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.
Growth Opportunities.
Tuition Reimbursement.
Wellness Program.
Gratitude is Green.
We offer competitive pay across the organization, because, well… money matters!
In-House Gym.
Give Us a Reason (or not), and We’ll Celebrate.
Smart-Casual Dress.
Paid Time Off.