Under direction, is responsible for performing a variety of clerical, receptionist and secretarial duties in a school setting.
Answers telephone calls, takes and delivers phone and fax messages to staff members
Tracks student attendance, calls parents to check on absent students and maintains a daily attendance log
Registers students, checks documents and maintains permanent record files
Copies and forwards cumulative records of withdrawals and fulfills records requests in a timely manner
Compiles, records and replies to free and reduced lunch applications; maintains file, reviews for completeness and notifies the cafeteria of all changes
Distributes, checks and maintains assorted files
Enters student grades in the computer
Administers basic first aid, takes temperatures, and issues medications as required
Operates a personal computer to obtain, process or file data and information
Prepares letters, memoranda, records, reports and other documents from clear copy, rough draft, and other sources
Collects and records money for workbooks, classroom materials, dues, fees, lost books, lunch charges and field trips
Accounts for petty cash fund; receives and deposits money daily
Maintains general and confidential files and data bases
Completes weekly census reports, admission and transfer forms and record requests
Types requisitions for materials and maintains files of purchase orders
Orders, inventories and distributes supplies for the staff of the school
Records and types reports on staff absences; distributes absence forms, collects and forwards to the payroll office
Creates and prints class/home room lists for teachers and principal
Maintains inventories and orders supplies for the school
Calls parents regarding incidents at the school and checks parents and visitors in and out of the school
Inputs counts, updates information for the Educational Management Information System (EMIS).
Possession of a high school diploma or two years of secretarial experience, one year of which has been with the Reynoldsburg City schools or equivalent experience elsewhere
Thorough knowledge of English grammar, spelling, and punctuation
Considerable knowledge of word processing, spreadsheet and data base management applications
General knowledge of financial recordkeeping
Skill in exercising tact and discretion when communicating with students, ,parents, teachers, administrators, support staff and the general public
Skill in proper telephone techniques
Ability to interpret and understand rules and regulations as they relate to public schools
Must have computer knowledge of various applications such as Microsoft Word, Excel and Access
Ability to type and enter data accurately utilizing a keyboard
Ability to perform clerical duties involving independent judgment
Ability to maintain accurate financial records and complex filing systems
Ability to coordinate activities within time lines
Ability to generate financial records and complex filing systems
Ability to lift boxes of supplies, books and paper