BUDGET SUPERVISOR - SES - 64031291

State of Florida • Saint Petersburg, FL

1d • $60,000 - $65,000 • Onsite

About The Position

This is an internal promotional opportunity only. Only current DOH employees will be considered.

Responsible for the preparation of the County Health Department’s annual operating budget of approximately $65,000,000, in accordance with form and content requirements of the county health department’s model contract. Preparation of division operating budgets according to the internal organizational structure. Utilizing FIRS Budget module in the budget preparation, ensuring data is ready for program managers to enter into the system. Coordinate FIRS budget & Report training for L4 managers at least annually. Reviewing and making recommendations relating to budget requests submitted by Division Directors.
Preparation and processing budget updates and amendments. Assisting with development of budgets for special projects, programs, or grants. Prepare & review (TR20 & TR21) uploads posting of operating budgets and estimated revenues to FIRS Legacy.
Coordination of the establishment and validation of Other Cost Accumulator (OCA) and Expansion Option (EO) codes and providing internal worksheets for fiscal staff and Division Directors to assist in the accurate recording of accounting transactions and analysis of monthly reports.
Monitor the OCA Cash Balance report in FIRS ensuring balances are accurate. Monitor and ensure within 55 days of the end of Schedule C Federal OCA grant period that the OCA balance is zero. Ensure State General Revenue and other categorical revenues have no negative cash balances at the end of each fiscal year.

Preparation of the Annual Medicaid Cost Reimbursement Report, in accordance with form and content requirements. Preparation of matching fund reports and other related reports, as required by special projects or grants.
Analysis of monthly internal budget management reports (FIRS) to identify variances or potential problems and to assist Division Directors with managing their budgets. Coordinate monthly budget meetings with Divisions staff.

Responsible for analyzing monthly budget reports in FIRS and reporting issues of concern to management. Monitors and reports on expenditures of approved operational funds. Preparation and review of the monthly spending plans for current and subsequent fiscal years as requested. Discuss on a quarterly basis significant variance with supervisor and suggest corrective action plan. Ensure spending plan(s) is updated in FIRs by the 8th of the month, following the end of the quarter for CHD Director to review and approve by the due date currently 10th of the month.

Provides oversight and supervisory activities associated with subordinate position(s). Review & action the following in a timely manner: FLAIR Reconciliations, Accounting Recodes in FLAIR; purchase order approvals in AOD-MFMP. Review contracts/agreements during the internal routing process. Acts as backup to P-Card Administrator and Works access and password administrator.

Prepares the Annual Core Contract with Pinellas County government and submit to the County by mid-August. Reviewing and monitoring of contract management reports and identification of any potential problem areas. Coordinates the preparation of the quarterly variance report & memo for the County, as required in the Core Contract. To prepare and submit Core Contract amendments as required in a timely and accurate manner.

Provides technical assistance and guidance to Division Directors in interpreting & analyzing of contract management reports.
Provides technical assistance to supervisors, division directors, and other staff as appropriate. Directs or assists with internal and external audits.

Requirements

• Knowledge of computer software including applications.
• Knowledge of the State’s budgeting process.
• Ability to analyze and interpret accounting data, to understand and apply applicable rules, policies and procedures related to accounting functions.
• Ability to work independently, to communicate effectively verbally and in writing.
• Supervisory skills, ability to determine work priorities and to ensure proper completion of work assignments.
• Knowledge of various computerized accounting systems.
• Ability to establish and maintain effective working relationships with staff and outside providers.
• Determining how money will be spent to get the work done, and accounting for these expenditures.
• Determining the long-term outcomes of a change in operations.
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This may include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods.
• Knowledge of policies and practices involved in personnel/human resource functions.
• Motivating, developing, and directing people as they work, identifying the best people for the job
• 4 years of professional accounting experience with the State of Florida.

Nice To Haves

• A Bachelor's degree from an accredited college or university with a major in accounting
• A master's degree from an accredited college or university in accounting or possession of a Certified Public Accountant (C.P.A.) certificate and one year of professional accounting experience
• Three or more years of experience using the DOH Financial & Information Reporting System (FIRS) and the DOH Financial Information System (FIS) for researching, reporting, and creating spreadsheets and budgets.
• Three or more years of experience developing or assisting of DOH and program budgets in the DOH FIRS Budget Module.

Responsibilities

• Preparation of the County Health Department’s annual operating budget of approximately $65,000,000
• Preparation of division operating budgets according to the internal organizational structure
• Utilizing FIRS Budget module in the budget preparation
• Coordinate FIRS budget & Report training for L4 managers at least annually
• Reviewing and making recommendations relating to budget requests submitted by Division Directors
• Preparation and processing budget updates and amendments
• Assisting with development of budgets for special projects, programs, or grants
• Prepare & review (TR20 & TR21) uploads posting of operating budgets and estimated revenues to FIRS Legacy
• Coordination of the establishment and validation of Other Cost Accumulator (OCA) and Expansion Option (EO) codes
• Monitor the OCA Cash Balance report in FIRS ensuring balances are accurate
• Preparation of the Annual Medicaid Cost Reimbursement Report
• Preparation of matching fund reports and other related reports, as required by special projects or grants
• Analysis of monthly internal budget management reports (FIRS) to identify variances or potential problems
• Coordinate monthly budget meetings with Divisions staff
• Analyzing monthly budget reports in FIRS and reporting issues of concern to management
• Monitors and reports on expenditures of approved operational funds
• Preparation and review of the monthly spending plans for current and subsequent fiscal years as requested
• Discuss on a quarterly basis significant variance with supervisor and suggest corrective action plan
• Provides oversight and supervisory activities associated with subordinate position(s)
• Review & action the following in a timely manner: FLAIR Reconciliations, Accounting Recodes in FLAIR; purchase order approvals in AOD-MFMP
• Review contracts/agreements during the internal routing process
• Acts as backup to P-Card Administrator and Works access and password administrator
• Prepares the Annual Core Contract with Pinellas County government and submit to the County by mid-August
• Reviewing and monitoring of contract management reports and identification of any potential problem areas
• Coordinates the preparation of the quarterly variance report & memo for the County, as required in the Core Contract
• To prepare and submit Core Contract amendments as required in a timely and accurate manner
• Provides technical assistance and guidance to Division Directors in interpreting & analyzing of contract management reports
• Provides technical assistance to supervisors, division directors, and other staff as appropriate
• Directs or assists with internal and external audits

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level