Budget Specialist (Updated)

Florida Atlantic University•Boca Raton, FL

4d•Onsite

About The Position

Florida Atlantic University is seeking a Budget Specialist – Boca Raton, FL. Summary of Responsibilities includes: Assist in developing, implementing, and managing the University's $750M annual operating budget. Independently applies expert use of Excel; collects data, obtains extracts from the University’s ERP system, and refreshes all data in the university’s budget software. Serves as a team member responsible for approving new budgetary funds and organizations, maintaining a hierarchy of funds/organizations, and establishing/maintaining the budgetary structure and coding of individual budget funds and accounts to facilitate reporting and controls in accordance with standards and University needs. Establishes effective communications systems with relevant departments for ongoing updates. Works closely with University financial managers to understand their needs and recommend solutions to emerging issues relative to Position Control and Budgetary Account Control guidelines and departmental needs. Develops and provides training to and solicits input from university users. Recommends improvements in the University’s interests and implements approved changes. Analyze financial variances and trends, providing timely reports to management. Prepare regular financial reports detailing budgetary performance and key financial metrics. Present financial information to relevant stakeholders, providing insights and recommendations for improvement. Assist in preparing financial statements and reports for internal and external use.

Requirements

Bachelor’s degree from an accredited institution in Finance, Accounting, or Business Administration with 2 years of appropriate experience in the related field required.
Proficiency in Microsoft Excel, including advanced functions such as pivot tables, VLOOKUP/XLOOKUP, formulas, and data visualization tools to support financial analysis and reporting.

Nice To Haves

Experience working in a higher education environment is preferred, particularly with an understanding of academic and administrative structures, budgeting processes, and compliance requirements within public or nonprofit institutions.
Familiarity with Workday, especially in the areas of finance, human resources, or budgeting modules, is highly valued. The candidate should be comfortable navigating Workday's interface, generating reports, and utilizing the system for financial planning and operational support.

Responsibilities

Assist in developing, implementing, and managing the University's $750M annual operating budget.
Independently applies expert use of Excel; collects data, obtains extracts from the University’s ERP system, and refreshes all data in the university’s budget software.
Serves as a team member responsible for approving new budgetary funds and organizations, maintaining a hierarchy of funds/organizations, and establishing/maintaining the budgetary structure and coding of individual budget funds and accounts to facilitate reporting and controls in accordance with standards and University needs.
Establishes effective communications systems with relevant departments for ongoing updates.
Works closely with University financial managers to understand their needs and recommend solutions to emerging issues relative to Position Control and Budgetary Account Control guidelines and departmental needs.
Develops and provides training to and solicits input from university users.
Recommends improvements in the University’s interests and implements approved changes.
Analyze financial variances and trends, providing timely reports to management.
Prepare regular financial reports detailing budgetary performance and key financial metrics.
Present financial information to relevant stakeholders, providing insights and recommendations for improvement.
Assist in preparing financial statements and reports for internal and external use.