Budget Planning and Management Specialist I (Financial Analyst)

Tennessee Tech University-posted 3 months ago
Full-time • Entry Level
Cookeville, TN
Educational Services
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The Budget Planning and Management Specialist I (Financial Analyst) provides administrative support for the Center for Energy Systems Research at Tennessee Tech. This role involves managing and preparing center budgets, including state appropriations and other external and internal budgets. The specialist will review, monitor, and assure funds availability, accuracy, and appropriateness of expenditures of CESR funds. They will also provide pre-award and post-award support to CESR faculty in collaboration with ERO, manage all contractual and procurement workflows related to CESR, and respond to audits and inquiries regarding confidential and sensitive information. Additionally, the specialist will plan, manage, and ensure the completion of CESR fiscal year closing, including accurate completion of Schedule 7.

  • Manage and prepare center budgets, including state appropriations and other external and internal budgets.
  • Review, monitor, and assure funds availability, accuracy, and appropriateness of expenditures of CESR funds.
  • Provide pre-award and post-award support to CESR faculty in collaboration with ERO.
  • Manage all contractual and procurement workflows related to CESR.
  • Respond to audits and inquiries regarding confidential and sensitive information.
  • Plan, manage, and ensure the completion of CESR fiscal year closing, including accurate completion of Schedule 7.
  • Prepare, review, submit, and assist with the development of proposals to external funding agencies.
  • Review proposal guidelines, prepare budgets, budget justifications, cost sharing documentation, and other needed budgetary forms.
  • Obtain financial and budgetary salary rates, and travel rates.
  • Ensure appropriate percentage and amount of Facilities and Administrative Costs are included in proposal budgets.
  • Assist with submission of proposals electronically for approvals and ensure submission by the deadline.
  • Review awards/contracts from funding agencies and revise budgets as required.
  • Prepare and submit activations electronically for signatures.
  • Calculate the percentage of effort to be included on activations.
  • Prepare subcontracts, agreements, and accounting related cost share and release time as needed.
  • Reconcile project accounts, prepare and submit budget revisions, track expenditures, and ensure expenditures are allowable.
  • Prepare and submit requests for Project No Cost Extensions as needed.
  • Communicate with faculty, students, and external funding agencies to analyze and interpret policies and guidelines.
  • Coordinate and assist with research project related workshops.
  • Ensure graduate student assistantships including fees are posted accurately and timely.
  • Coordinate purchases of equipment and supplies, including Procard activity.
  • Track proposals and awards submitted through CESR for reporting purposes.
  • Coordinate employment searches for the center.
  • Review and prepare timesheets for center faculty summer pay.
  • Assist R&D engineer with inventory as needed.
  • Perform other responsibilities as assigned by the Director.
  • A bachelor's degree from an accredited institution in a related field or an associate's degree with at least two years of related professional experience or a high school diploma with at least four years of related professional experience.
  • Effective communication skills.
  • Experience with basic software such as word processing, spreadsheets, and databases.
  • Ability to read analytically and understand/interpret terms and conditions.
  • Ability to comprehend and apply TTU, State of Tennessee, and federal policies and contractual requirements.
  • Knowledge of basic accounting principles.
  • Ability to be self-directed and make independent judgments/decisions.
  • Ability to establish and maintain effective working relationships with faculty, staff, and the public.
  • Ability to multi-task.
  • Bachelor's degree in accounting or related business field.
  • Two or more years of accounting and/or contract/budget administration and/or government related work experience.
  • Experience working with Banner or equivalent.
  • Accumulation of two vacation days per month.
  • One sick leave day per month.
  • Thirteen (13) University holidays.
  • Medical and life insurance (shared cost with the university).
  • Retirement.
  • Optional 401k.
  • Educational benefits.
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