Budget & Operations Administrator, COMPACT

Brandeis University

95d

About The Position

The Budget & Ops Admin will oversee the budget and daily operations of the Vic '63 and Bobbi Samuels '63 Center for Community Partnerships and Civic Transformation (COMPACT), including the program in Global Community Engagement (GCE), and the Abraham Feinberg Educational Network for Active Civic Transformation (ENACT). Their major responsibilities include advising Center administration on budget reporting and forecasting, reconciling expenses, preparing and submitting annual budgets, and completing budget adjustments. The Budget & Ops Admin will also lead the creation and maintenance of financial systems across our budget platforms (Coupa, Workday, Planning Maestro, etc.). As the lead for our Center’s communication initiatives, the Budget & Ops Admin will create marketing plans for upcoming events and programs, author and curate the COMPACT newsletter, and design and edit our numerous website pages with up-to-date information about programmatic offerings, resources, and opportunities for engagement. The Budget and Ops Admin will also support the programs and events of COMPACT, ENACT, and GCE.

Requirements

• Bachelor's degree required.
• Master’s degree in business administration preferred.
• 2-4 years of related work experience.

Responsibilities

• Budget management: Work with Brandeis Department of Financial Systems to input the annual budget into Planning Maestro and advise the Center administration on gift, endowment, and grant expenses throughout the fiscal year.
• Prepare detailed monthly financial reports that require reviewing financial data from Workday and Coupa Marketplace and verifying that the charges are correct.
• Convert financial data to align with managerial budget categories and input data into reporting spreadsheets.
• Make independent decisions regarding the annual budget submission and budget adjustments.
• Collaborate with Center leadership and the AVP of Budget and Financial Planning to revise and resubmit budget spreadsheets.
• Lead a 6-month long process to determine annual budgets for COMPACT, ENACT, and GCE.
• Present up-to-date financial information, forecasts, recommendations, and analysis of current spending during meetings.
• Lead the design and development of the COMPACT monthly newsletter using Constant Contact.
• Research and author various sections of the newsletter and gather information from stakeholders.
• Review webpages for accuracy and relevance, making timely updates to content and visuals.
• Design monthly budget reports for all branches of COMPACT and detailed spreadsheets for each individual grant/fellowship.
• Work with Brandeis Procurement/Accounts Payable to streamline budget systems.
• Support annual maintenance of COMPACT Grant Guidelines in accordance with updates to university policies.
• Support the programs and events of COMPACT, ENACT, and GCE, including coordinating plans with Center staff and preparing itineraries.
• Perform other duties as assigned and support cross-functional groups for assigned division as requested.

What This Job Offers

• Education Level: Bachelor's degree