Budget & Finance Analyst - Engineering

City of Charlotte

19h • $29 - $36 • Onsite

About The Position

This position supports financial and administrative operations within Charlotte Water’s Engineering Division. The position is one of three administrative roles on the Engineering Administration Team and reports to the Administrative Lead. By supporting established financial and HR processes led by department-wide functional teams, this position operates with a high degree of individual responsibility in managing day-to-day financial and administrative workflows for the Division. The role oversees financial activities related to purchase orders and invoices, and provides administrative coordination, including travel management, supply ordering, and event support. In addition, the position provides analytical and project-based support to division leadership and the Administrative Lead, including assisting with reporting, presentations, process improvements, and special initiatives as needed. The hourly rate for this position is $31.98 - $35.54 USD hourly commensurate with experience.

Requirements

• High school diploma or GED with three (3) years of directly relevant experience OR Two (2) year College Degree with one (1) year of direct experience
• Licenses, Certifications, or Registrations: Requires a valid driver’s license.
• Focus and detail-oriented
• Ability to prioritize and organize workload to meet established deadlines
• Ability to work independently and manage multiple functional responsibilities simultaneously
• Strong analytical, organizational, and problem-solving skills
• Superior oral and written communication
• Maintains a professional relationship with co-workers and the public

Nice To Haves

• Experience with Workday or Unity Construct
• Experience as a travel coordinator and/or making business purchases
• Experience in the public sector
• NC Notary Public license with eNotary registration
• Experience with Microsoft Office Suite products
• Experience preparing reports, presentations, or analytical summaries for leadership

Responsibilities

• Serves primarily as financial, but also administrative support for Charlotte Water’s Engineering Division.
• Responsible for financial functions in Workday and Unity Construct (our project management software) associated with: o Timely entering requisitions o Processing purchase order change orders o Receiving invoices for payment o Managing the accounts payable discrepancy queue for invoice discrepancies o Processing requests for checks o Holding a procurement card (P-Card) & reconciling P-Card transactions o Checking the status of invoices for project managers and vendors
• Timely entering requisitions
• Processing purchase order change orders
• Receiving invoices for payment
• Managing the accounts payable discrepancy queue for invoice discrepancies
• Processing requests for checks
• Holding a procurement card (P-Card) & reconciling P-Card transactions
• Checking the status of invoices for project managers and vendors
• Responsible for providing administrative support such as ordering and stocking mail room and breakroom supplies, ordering Charlotte Water-branded uniforms and promotional items, sorting mail on a regular basis, and arranging catering.
• Responsible for processing payments for various employee needs, including trainings, registrations, and membership renewals.
• Responsible for submitting travel and other reimbursement requests on behalf of employees (at Charlotte Water, requests are entered and managed by administrative staff rather than employees).
• Responsible for providing general administrative information to staff.
• Attend staff and other meetings and stay up to date on software enhancements and policy/procedure changes.
• Communicate City, Department, and Division policies and changes to leadership and staff.
• Assist Chief Engineers, Division Managers, and Project Managers with tracking information and preparing reports.
• Support process documentation, workflow evaluation, and continuous improvement efforts within the Division’s administrative and financial functions.
• Participate in special projects and cross-functional initiatives as assigned by the Administrative Lead.
• Responsible for occasionally depositing checks and notarizing documents.
• Assist in planning and managing divisional meetings and special events.
• Performs other related job duties as assigned.

Benefits

• The City of Charlotte provides a comprehensive benefits package to eligible employees.
• Click here to learn more about the City of Charlotte’s benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED