Budget Director For The Special Services Programs Unit

City of New York•New York, NY

20h•Onsite

About The Position

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE The Office of Budget Administration (OBA) is responsible for the planning, developing and coordination the Agency’s budget and for monitoring Agency’s revenues, expenditures and staffing for all DSS/HRA/DHS programs. The primary responsibility encompasses all social service and administrative programs directly operated and contracted by the Agency. The Budget Director provides technical support to HRA program areas. This OBA unit manages the budgets of the following programs: Domestic Violence Services (DVS), Adult Protective Services (APS), Home Energy Assistance Program (HEAP), Community Food Connection program (CFC), HIV/AIDS Services Administration (HASA), Medical Assistance Program (MAP), and Home Care Services Program (HCSP). The Office of Budget Administration is recruiting to fill one (1) Administrative Staff Analyst NM-II to function as a Budget Director for the Special Services Programs unit who unit will work closely with the Assistant Deputy Commissioner and be responsible for the following:

Requirements

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Responsibilities

Manage the budgets for all programs within the unit. Modify the budget and financial plan to reflect new appropriations as well as cost containment and productivity savings.
Manage and support staff to fulfill the responsibilities of the unit.
Direct ongoing analyses of expenditures for the programs in the unit, identify trends, areas where under-spending or accruals are occurring, flag problem areas, and alert senior staff of areas where corrective action may be needed to bring spending in line with the budgets.
Review requests from the program areas for new capacity needs, budget adjustments, and other priority needs.
Direct the development of efficiencies, which provide increased income/revenue or cost savings/cost avoidance for the agency.
Advise senior management regarding financial plan changes in assigned program areas, programmatic budget adjustments and expenditure trends in response to press, audit, or other oversight agency requests for information.
Ensure maximum use of grant funds to offset City Tax Levy costs as appropriate.
Manage year-end surplus needs and identify/establish accruals for program area budgets in the portfolio.
Work with unit staff to review and approve contract certification of funds in the PASSPort system, ensuring contracts have approved funding and the financial contract budget structure allocations are correct.
Monitor actual expenditures against the budget.
Oversee the evaluation and reporting on budgetary and financial activities and the integration of this information with other agency data.
Oversee the interfacing with program areas to obtain statistics/data and developing reference materials to be utilized for meetings and hearings.
Oversee the management of the overall budget structure for the program area and major plan exercises (Adopted Budget, Preliminary Budget, Executive Budget, and November Plan).
Recommend and oversee the implementation of Corrective Action Plans to ensure efficient expenditure usage.