Budget Chief

City of New York•New York City, NY

16h

About The Position

The NYC Law Department is seeking a Chief of Budget to develop, implement, monitor, control and oversee the agency’s annual expense and capital budgets. The Chief of Budget will assist the Director of Finance and senior management with all financial aspects of the agency. The Selected candidate will need to monitor and manage the Departments Personal Services (PS), Other Than Personal Services (OTPS) and Revenue Budgets, OTPS Budget. The selected candidate will be responsible for responding to inquiries from OMB, Comptroller, and the City Council on all aspect of the agency’s budget and fiscal operations. In addition to the above, the selected candidate will also be responsible for maintaining program finances and makes recommendations to maximize the use of funds, while ensuring that overall operations are within budget. Essential Duties and Responsibilities include, but are not limited to the following: - Preparation of the New Needs (NNs) or supplemental budget requests or plan adjustments for senior management review and submission to OMB. These along with Savings/PEGs are done consistent with the City’s Budget Cycle. - Coordinate the preparation of City Council Hearing briefing documents (for released Preliminary/January & Exec Budgets) for management review. - Prepare contract budgets annually after the release of the Executive Budget. These show the allocation of approved funding by object codes and by vendors delivering services. - Coordinate the preparation and completion of all OMB required budget exercises related to the Expense, Revenue, Capital Budgets such as: QAS, Plan Updates, Variances, Revenue, Collections etc. - Review and approve the Agency monthly and quarterly PS and OTPS Budget Analysis, prepare quarterly attrition reports & conduct complex analysis related to various areas of the budget. - Review and approve budget modifications, and informs the Director of Finance (when necessary) of these adjustments. - Review agreements/MOUs between LD and other agencies and inform senior admin managers if there are Law Department compliance concerns. - Prepare, with Fiscal, PU-16 (capital) monthly monitoring report which is used to monitor spending, assess potential needs, and whether funds may be rolled by OMB. Work closely with IT, Procurement, Fiscal and others to submit Capital requests to OMB and ensue OMB questions are addressed timely. - Coordinate the preparation and review of the monthly IT and attrition reports for management review and decision making. - Prepare monthly Incidental Litigation Expenses (ILE) monitoring report used to assess spending and potential requests for funding. Participate in a monthly meeting with ECS and Fiscal to address outstanding issues. - Coordinate the preparation of certain billings to various city agencies, pursuant to established agreements. Interact with Fiscal on billings and other intra-city matters. Participate in a monthly meeting on revenue & Intra-city issues w/Fiscal. - Solicit needs from the Commercial & Real Estate Litigation Division and prepare ILE/IFA and other capital requests for funding by OMB. - Based on contract requests/modifications submitted by ACCO’s office to Fiscal, review and approve contracts and other documents in FMS & PASSPort for submission to the Comptroller’s office; any technical or procedural issues are raised. - Gather case information monthly on matters formerly categorized as 098, review expenditures, and follow-up or liaison with ACCs/divisions and others. Interact with ECS and Fiscal to perform quarterly OTPS expenditure analyses to identify any budget pressures and new needs that may have to be addressed. - Along with Fiscal, perform expenditure analysis review and monitoring of 50-h hearings; others are made aware of any budget pressures and new needs that may have to be raised. - Request and review revenue information and participate in the follow-up on OMB inquiries. - Liaison with Divisions and oversight entities (City, State, Federal) on issues relating to budgeting/grants for and monitoring the provision of legal services. - With latitude for independent judgment and/or at the direction of senior managers, perform special projects relating to budget administration/allocation (i.e. CAP, IFA Burden Rate, etc.) with potential impact on operational efficiency and productivity. - Stay informed of internal and external communications for budget planning and funding implications. - Assist the Director of Finance, Chief and Deputy Chief of Administration in all financial matters for the Division; act as a liaison with OMB on all money matters within the agency. - Supervise the Budget and ECS units and coordinate training and other professional development matters. - Work on special projects as necessary and/or as directed by either the Director Of Finance or the Chief of Administration.

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Nice To Haves

Strong written and spoken communications skills, with demonstrated ability to effectively communicate and explain complex ideas to people with varying degrees of familiarity with the subject matter.
Strong analytical skills with a demonstrated attention to detail.
Organizational aptitude with the ability to manage multiple, often-competing priorities, calmly and proficiently while adhering to strict deadlines.
Ability to work independently with minimal oversight while also collaborating with peers on a regular basis.
Interpersonal skills and the ability to maintain working relationships with Counsel’s office staff, OMB taskforces and agency staff.
Proficiency with Microsoft Outlook, Word, and Excel is required. Basic knowledge of Access a plus.
Background and / or demonstrated interest in public service.

Responsibilities

Preparation of the New Needs (NNs) or supplemental budget requests or plan adjustments for senior management review and submission to OMB. These along with Savings/PEGs are done consistent with the City’s Budget Cycle.
Coordinate the preparation of City Council Hearing briefing documents (for released Preliminary/January & Exec Budgets) for management review.
Prepare contract budgets annually after the release of the Executive Budget. These show the allocation of approved funding by object codes and by vendors delivering services.
Coordinate the preparation and completion of all OMB required budget exercises related to the Expense, Revenue, Capital Budgets such as: QAS, Plan Updates, Variances, Revenue, Collections etc.
Review and approve the Agency monthly and quarterly PS and OTPS Budget Analysis, prepare quarterly attrition reports & conduct complex analysis related to various areas of the budget.
Review and approve budget modifications, and informs the Director of Finance (when necessary) of these adjustments.
Review agreements/MOUs between LD and other agencies and inform senior admin managers if there are Law Department compliance concerns.
Prepare, with Fiscal, PU-16 (capital) monthly monitoring report which is used to monitor spending, assess potential needs, and whether funds may be rolled by OMB. Work closely with IT, Procurement, Fiscal and others to submit Capital requests to OMB and ensue OMB questions are addressed timely.
Coordinate the preparation and review of the monthly IT and attrition reports for management review and decision making.
Prepare monthly Incidental Litigation Expenses (ILE) monitoring report used to assess spending and potential requests for funding. Participate in a monthly meeting with ECS and Fiscal to address outstanding issues.
Coordinate the preparation of certain billings to various city agencies, pursuant to established agreements. Interact with Fiscal on billings and other intra-city matters. Participate in a monthly meeting on revenue & Intra-city issues w/Fiscal.
Solicit needs from the Commercial & Real Estate Litigation Division and prepare ILE/IFA and other capital requests for funding by OMB.
Based on contract requests/modifications submitted by ACCO’s office to Fiscal, review and approve contracts and other documents in FMS & PASSPort for submission to the Comptroller’s office; any technical or procedural issues are raised.
Gather case information monthly on matters formerly categorized as 098, review expenditures, and follow-up or liaison with ACCs/divisions and others. Interact with ECS and Fiscal to perform quarterly OTPS expenditure analyses to identify any budget pressures and new needs that may have to be addressed.
Along with Fiscal, perform expenditure analysis review and monitoring of 50-h hearings; others are made aware of any budget pressures and new needs that may have to be raised.
Request and review revenue information and participate in the follow-up on OMB inquiries.
Liaison with Divisions and oversight entities (City, State, Federal) on issues relating to budgeting/grants for and monitoring the provision of legal services.
With latitude for independent judgment and/or at the direction of senior managers, perform special projects relating to budget administration/allocation (i.e. CAP, IFA Burden Rate, etc.) with potential impact on operational efficiency and productivity.
Stay informed of internal and external communications for budget planning and funding implications.
Assist the Director of Finance, Chief and Deputy Chief of Administration in all financial matters for the Division; act as a liaison with OMB on all money matters within the agency.
Supervise the Budget and ECS units and coordinate training and other professional development matters.
Work on special projects as necessary and/or as directed by either the Director Of Finance or the Chief of Administration.