Budget and Contracts Integration Analysis and Support

Arcfield•Herndon, VA

10d

About The Position

The Sponsor requires a budget and contracts specialist with demonstrated experience in U.S. Government and Intelligence Community (IC experience strongly preferred) budget planning and execution, to support Sponsor budget planning and execution, including budget tracking, planning, and execution of budget-related actions to ensure financial alignment with project goals and contractual obligations. The specialist will also support the duties of a Government Contracting Officer Technical Representative (COTR), fostering integration between budget and contract execution by assisting in assessing the health of contracts in execution and developing and executing acquisition approaches. Consequently, a strong understanding of contract types commonly used in Government and FARS/DFARS regulations is required. The responsibilities include, but are not limited to, the following: Identifying tasks that need to be completed without instruction and driving project outcomes in fast-paced, self-directed environments, ensuring timely delivery of budget- and acquisition-related tasks. Providing strategic and programmatic planning and budget support to office activities, in collaboration with component-level budget and finance officers. Reconciling spending plans with actual and planned expenditures and recommending options to address potential over- or under-utilization of resources. Assisting in program planning, resource allocation, and tracking top-level project execution against plans. Monitoring project expenditures against allocated funds, utilizing tools like financial dashboards and spreadsheets to provide real-time visibility into spending trends, variances, and forecasting. Collaborating with the customer and finance teams to create detailed budgets for acquisition projects, incorporating cost estimates, contingency planning, and alignment with fiscal year constraints and Government funding guidelines. Executing fund submissions to renew critical subscriptions and contracts, avoiding service lapses that could impact mission continuity. Participating in cross-functional meetings to integrate acquisition, financial, and operational perspectives for holistic project success. Assisting in crafting and executing acquisition approaches, strategies, and artifacts, including assisting with market research, recommending appropriate contract types, and engaging stakeholders to elicit, capture, and prioritize requirements. Assisting COTRs in reviewing performance metrics and monitoring progress against contract milestones and deliverables. Assisting COTR in reviewing contractor invoices for accuracy and to ensure contractors are paid only for work performed in accordance with the contracts. Supporting COTRs in processing and documenting contract modifications, including reviewing modification requests and ensuring they are properly authorized. Assisting COTRs in maintaining accurate and complete records of contract administration and performance, including tracking contract milestones and deliverables. Assessing the ongoing health of active contracts, including performance monitoring, risk identification, and recommending corrective actions to maintain compliance and efficiency.

Requirements

Must possess and be able to maintain a TS/SCI clearance with Polygraph.
A bachelor’s degree (or equivalent experience) in quantitative analysis, financial analysis, social sciences, or a closely related field.
BS 10-12, MS 8-10, PhD 5-7
Knowledge of strategic planning and resource management processes.
Knowledge of program planning and execution processes.
Knowledge of business resource planning practices and cost analysis methodologies.
Knowledge of quality assurance procedures to ensure data integrity and timeliness.
Knowledge of economic and accounting principles and practices.
Knowledge of program risk assessment principles and processes.
Ability to apply analytic, diagnostic, and quantitative techniques sufficient to identify, evaluate, and recommend to managers substantive solutions to resolve interrelated quantitative analytical problems and issues.

Nice To Haves

Master's degree (or equivalent experience) in a field related to the position.
15 years of experience, including 5 years of experience in Government budget or contracts management.
At least 3 years of experience in the Intelligence Community is strongly desired.
Knowledge of IC strategic planning and resource management processes.
Ability to work in a dynamic and challenging environment.
Strong oral and written communication and interpersonal skills.

Responsibilities

Identifying tasks that need to be completed without instruction and driving project outcomes in fast-paced, self-directed environments, ensuring timely delivery of budget- and acquisition-related tasks.
Providing strategic and programmatic planning and budget support to office activities, in collaboration with component-level budget and finance officers.
Reconciling spending plans with actual and planned expenditures and recommending options to address potential over- or under-utilization of resources.
Assisting in program planning, resource allocation, and tracking top-level project execution against plans.
Monitoring project expenditures against allocated funds, utilizing tools like financial dashboards and spreadsheets to provide real-time visibility into spending trends, variances, and forecasting.
Collaborating with the customer and finance teams to create detailed budgets for acquisition projects, incorporating cost estimates, contingency planning, and alignment with fiscal year constraints and Government funding guidelines.
Executing fund submissions to renew critical subscriptions and contracts, avoiding service lapses that could impact mission continuity.
Participating in cross-functional meetings to integrate acquisition, financial, and operational perspectives for holistic project success.
Assisting in crafting and executing acquisition approaches, strategies, and artifacts, including assisting with market research, recommending appropriate contract types, and engaging stakeholders to elicit, capture, and prioritize requirements.
Assisting COTRs in reviewing performance metrics and monitoring progress against contract milestones and deliverables.
Assisting COTR in reviewing contractor invoices for accuracy and to ensure contractors are paid only for work performed in accordance with the contracts.
Supporting COTRs in processing and documenting contract modifications, including reviewing modification requests and ensuring they are properly authorized.
Assisting COTRs in maintaining accurate and complete records of contract administration and performance, including tracking contract milestones and deliverables.
Assessing the ongoing health of active contracts, including performance monitoring, risk identification, and recommending corrective actions to maintain compliance and efficiency.