Budget Analyst - Correctional Education

Ashland University•Ashland, OH

58d•Onsite

About The Position

The Budget Analyst is responsible for financial reporting, budgeting, budget to actual analysis, forecasting, contribution margin analysis, and various other analysis to align with unit(s) and University goals and ensuring the optimization of resources, fiscal responsibility, long-term financial health and sustainability, and compliance with university policies and procedures. Essential Duties and Responsibilities: Correctional Education (75%): Assist in the development, management, and monitoring of the annual operating and capital budget including delivery of timely and accurate reporting of actual results to the budget. Maintain consistent monthly and other routine periodic reporting to monitor financial performance and provide variance analysis compared to budget, prior year and trend data and clearly represent issues and solutions to the head of the correctional education unit, Assistant Controller, Assistant Vice President/Controller, and Vice President and Chief Financial Officer. Develop forecasts and scenario/what if models based on various assumptions and data points and analyze, interpret and report/present the models and data. Develop contribution margin analysis by locations and departments/units. Monitor and approve procurement and expenditure spend and ensure compliance with budgetary constraints. Collaborate with executive leadership to optimize Correctional Education Scholarship funds to support incarcerated and re-entry students. Review and approve students supported by State of Ohio funding and other funding sources and create required invoices. Maintain compliance with university, federal, and state policies and regulations and recommend new and revised policies and procedures as appropriate. Steward and maintain relationships with vendors, suppliers, and other partners. Maintain confidentiality of all university and employee information. Professional Learning (25%): Invoice organizations and districts that are paying for their teacher's professional development graduate workshops. Facilitate communication and resolution when there are payment issues, processing payment issues, aged debt collection, tax form questions, and reconciling from Elevate. Manage reconciling PD registration reporting between Elevate and Self-Service. Manage reports from each center on revenue, number of registrations, number of workshops with registrations each month. Develop forecasts and scenario/what if models based on various assumptions and data points and analyze, interpret and report/present the models and data. Develop contribution margin analysis by locations and departments/units. Provide training and support for Elevate to Directors and Administrative Assistants. Additional Duties and Responsibilities: Maintain and monitor key internal controls and best practices. Supervise and/or perform various account reconciliations. Serve on various strategic and operational committees, taskforces, and working groups, Other related duties as assigned.

Requirements

Bachelor's degree from an accredited college or university.
Three (3) to five (5) years business management or relevant role including managing budgets, forecasting, data analytics and its processes.
Proficient with the Microsoft Office Suite software.
Working knowledge of generally accepted accounting principles.
Ability to manage multiple assignments and projects, meet deadlines, use sound judgment, and interpret local, state, and federal laws, rules and regulations through self-directed professional readings and attending professional development training.
Interpersonal skills.
Effective organization, planning and time-management, and presentation skills.
Results-oriented and metrics-driven leader.
Organizational and management skills with attention to detail.
Ability to master University finance software and excellent knowledge of MS office, databases, and information systems.
Ability to make professional decisions in a fast-paced environment.
High degree of diplomacy and tact with internal and external stakeholders.

Nice To Haves

Bachelor's degree in in business management, economics, accounting, finance, operations, or a related area or related experience. Master of Business Administration, Certified Public Accountant or Certified Management Accountant.
Higher Education industry experience.
Working knowledge of Ellucian Colleague enterprise resource planning system.
Working knowledge of budgeting and forecasting software such as BudgetPak, Prophix, and Axiom.

Responsibilities

Assist in the development, management, and monitoring of the annual operating and capital budget including delivery of timely and accurate reporting of actual results to the budget.
Maintain consistent monthly and other routine periodic reporting to monitor financial performance and provide variance analysis compared to budget, prior year and trend data and clearly represent issues and solutions to the head of the correctional education unit, Assistant Controller, Assistant Vice President/Controller, and Vice President and Chief Financial Officer.
Develop forecasts and scenario/what if models based on various assumptions and data points and analyze, interpret and report/present the models and data.
Develop contribution margin analysis by locations and departments/units.
Monitor and approve procurement and expenditure spend and ensure compliance with budgetary constraints.
Collaborate with executive leadership to optimize Correctional Education Scholarship funds to support incarcerated and re-entry students.
Review and approve students supported by State of Ohio funding and other funding sources and create required invoices.
Maintain compliance with university, federal, and state policies and regulations and recommend new and revised policies and procedures as appropriate.
Steward and maintain relationships with vendors, suppliers, and other partners.
Maintain confidentiality of all university and employee information.
Invoice organizations and districts that are paying for their teacher's professional development graduate workshops.
Facilitate communication and resolution when there are payment issues, processing payment issues, aged debt collection, tax form questions, and reconciling from Elevate.
Manage reconciling PD registration reporting between Elevate and Self-Service.
Manage reports from each center on revenue, number of registrations, number of workshops with registrations each month.
Provide training and support for Elevate to Directors and Administrative Assistants.
Maintain and monitor key internal controls and best practices.
Supervise and/or perform various account reconciliations.
Serve on various strategic and operational committees, taskforces, and working groups
Other related duties as assigned.