Brokerage Services / Marketing Coordinator

Bradley Company•Grand Rapids, MI

118d•Hybrid

About The Position

The Brokerage Services Coordinator plays a critical role in supporting our sales professionals across customer service, marketing, and transactional functions while managing multiple complex projects and competing deadlines. This position requires exceptional organizational skills, strategic thinking, and the ability to thrive in a dynamic, fast-paced commercial real estate environment. The ideal candidate will demonstrate strong leadership capabilities, advanced technical proficiency, and possess either an active real estate license or be actively pursuing licensure. This role offers significant growth opportunities for professionals seeking to advance their careers in commercial real estate brokerage operations. We foster a collaborative environment with a flexible hybrid work schedule, requiring four days in the office including our signature "All in Wednesdays" – dedicated team days designed to drive innovation and strengthen professional connections.

Requirements

High school diploma or equivalent required
1-2 years of experience in administrative, marketing, or client support roles with direct real estate industry experience strongly preferred
Proven experience in corporate environments providing internal customer service, marketing content creation, campaign coordination, or real estate research
Exceptional interpersonal skills with demonstrated ability to build rapport and communicate effectively at all organizational levels
Strong attention to detail with proven project management capabilities from inception through successful execution
Superior verbal and written communication skills with ability to present complex information clearly
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) with demonstrated expertise in data analysis and reporting
Ability to manage multiple priorities simultaneously while maintaining quality standards
Strategic thinking skills with ability to anticipate needs and proactively solve problems
Demonstrated ability to work independently and as part of a collaborative team

Nice To Haves

Associate's or bachelor's degree preferred
Active real estate license or actively pursuing licensure strongly preferred
Experience with Adobe Creative Cloud, with InDesign proficiency preferred

Responsibilities

Coordinate and maintain on-site coverage schedules to ensure comprehensive support for the brokerage team
Manage and maintain the brokerage pipeline in Dealius, conducting regular strategic reviews with the brokerage team to optimize opportunities and ensure data integrity
Deliver exceptional customer service to brokers by proactively addressing complex inquiries, resolving escalated issues, and ensuring superior client satisfaction
Develop, execute, and analyze customized email marketing campaigns while maintaining and optimizing contact databases across Buildout and other third-party systems
Create marketing materials including flyers, brochures, offering memorandums, and opinions of value, using buildout and/or Adobe Creative Cloud
Lead collaboration with marketing and brokerage teams to develop comprehensive marketing strategies for diverse property types (retail, office, industrial, mixed-use)
Serve as primary liaison with marketing and research teams to ensure optimal service delivery for internal and external clients
Manage property distribution and advertising across company website and industry platforms (LoopNet, Crexi, etc.), optimizing visibility and engagement
Partner with Market Research team to conduct demographic analysis and create specialized mapping solutions for listings
Lead the preparation of customized proposals, presentations, and communication materials for high-value opportunities in collaboration with marketing and research
Coordinate site tour logistics by preparing comprehensive materials packages including flyers, floor plans, site matrices, and detailed itineraries
Develop and execute social media content strategies for featured listings, major transactions, and company events
Compile and review listing agreements for new properties, ensuring full compliance with licensing requirements and company standards
Generate comprehensive listing and deal activity reports (inventory, expirations, pipeline) and proactively track critical dates through Dealius
Execute the complete Closed Deal process according to established SOPs, including document abstraction, transaction detail confirmation, and broker coordination
Draft amendments and coordinate with sales professionals to obtain necessary signatures while maintaining listing currency
Manage complex document workflows through DocuSign for listing agreements, LOIs, lease agreements, amendments, and purchase agreements
Monitor and analyze accounts receivable through Dealius reporting, coordinating with brokers on collection strategies for outstanding payments
Update property and listing information across multiple databases and platforms, ensuring consistency and accuracy
Input and analyze comparable data from in-house transactions to support market analysis
Maintain organized file management systems on company drive and Dealius, implementing best practices for data organization
Actively participate in and contribute to team collaboration meetings, including bi-weekly department and sales meetings
Support internal engagement activities and coordinate events for external partners, enhancing relationship building opportunities
May assist in training opportunities for Brokerage Services Assistants

Benefits

This position offers an exceptional opportunity for career advancement in commercial real estate, providing comprehensive exposure to brokerage operations while developing advanced skills in marketing, transaction management, and client relations. You'll work alongside industry professionals in a supportive environment that values innovation, professional growth, and excellence in service delivery.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume