Brokerage Coordinator

Cushman & Wakefield•Seattle, WA

1d•$29 - $35

About The Position

We are seeking a Brokerage Coordinator to support a leading market team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings, as requested, to understand and facilitate client goals. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and developed to become highly proficient with internal systems and technologies, as well as Workday, Salesforce, Microsoft and Adobe applications.

Requirements

Bachelor’s degree or equivalent
1-3+ years’ experience in marketing, administrative support or related field
Excellent oral and written communication skills, including creating and editing marketing materials
Proficiency with Microsoft Office Suite
Proficiency with Adobe Creative Suite (InDesign, Illustrator, Photoshop) a Plus
Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
Demonstrated strong interpersonal skills
History of excellent internal and external customer service

Nice To Haves

Commercial Real Estate Experience a plus
Or similar combination of education and experience

Responsibilities

Collaborate with internal resources on marketing, research, deal booking and operations.
Create and coordinate the creation to format, and maintain marketing materials (brochures, presentations, proposals, case studies, newsletters, email blasts, invitations, announcements, boards, aerials, tour books, bios, team materials etc.) using corporate standard templates.
Create simple maps and aerials to illustrate relevant information regarding the property being marketed or list of properties for consideration.
Apply corporate brand to all material and maintain consistency in appearance
Prepare general excel charts, tables, and graphs
Manage the distribution of e-blasts (templated property e-blasts, announcements etc.)
Coordinate with other departments (marketing, research, finance) based on the needs of the team and client
Provide sales, marketing and transaction support
Supports client relationship management in partnership with Broker(s)
Support timeliness of client deliverables
Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)
Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits
Coordinate appointments with internal and external clients and arrange any other accommodation that may be required
Serve as point of contact for client requests
Perform research, property searches and site selections
Collect and prepare information for client activity reports
Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals
Create and administer marketing materials and collateral
Update website content, social media, etc. on behalf of brokers
Create budgets for broker projects in partnership with team
Coordinate vendor services (e.g. photographs and aerials)
Coordinate events (e.g. open houses, industry-related, etc.)
Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients
Create market documents, tour books, property flyers, brochures and other marketing materials as needed for listings
Maintain and enter new leads and opportunities into the CRM system
Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses
Run reports
Maintain team pipeline of active deals and pursuits
Prepare and collect all deal-related documents, and follow up with all parties on the execution as required
Maintain and process all expense reports for brokers
Coordinate with Legal for review and approval of agreements as necessary
Create deal sheets per listing agreements for review and approval
Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
Maintain outstanding balances in CRM for brokers
Support population of Internal Listing Database on behalf of brokers
Enter new listings and share all required property information, availability, and additional information, as directed by fee-earner
Maintain listings in external database