Brokerage Coordinator

Cushman & Wakefield • Jacksonville, FL

2d • $26 - $30 • Onsite

About The Position

Responsible for providing local Brokerage and Office support for commercial services within a specified market. This role will help to ensure that administrative and operational functions are provided to a local office in an efficient and effective manner. They will work closely with the Operations Manager and fee-earners within the market to provide support and implement strategic initiatives. The Majority of the duties are administrative in nature with a focus on marketing / business development support.

Requirements

• College degree preferred
• 3-5 years of administrative support experience
• Basic/Intermediate/Advanced Microsoft Office Suite skills, including Excel, Outlook, PowerPoint, Word
• Ability to plan, organize and manage processes
• Ability to deal and communicate effectively with all levels of staff and management

Nice To Haves

• HR administrative, accounting or marketing skills preferred
• Knowledge of Indesign preferred

Responsibilities

• Creatively solve problems to ensure the market’s offices operate in an efficient and effective manner
• Provide administrative support duties for the office and fee-earners.
• Support mail room operations and staff when needed (i.e., mail sorting, postage machine, fax and copy machines)
• Support office technology implementations, upgrades, support, facilities, telecommunications, emergency preparedness and business continuity planning
• Ensure corporate standards and internal company processes and systems are leveraged
• Act as a role model for the office staff
• Pipeline Management, Revenue Reporting and Forecasting
• Help promote culture of compliance within office for fee-earners to routinely update CRM system
• Communicate and enforce guidelines on updating CRM system within office
• Work with Operations Manager to follow up with fee-earners to update pipeline information
• Track Listings and Deal-Related Expenses
• Enter and update opportunity information in CRM system according to prescribed guidelines
• Check for any conflicts/duplicates in opportunity ownership and escalate to fee-earner
• Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
• Assist in updating CRM Upon closing of deals
• Collect necessary documentation and deliver to Commissions Accounting
• Enter deal management calculations into CRM upon closing of deals
• All other aspects of the deal process.
• Assist in the Creation and/or editing of presentation materials including flyers, leasing proposals, eblasts and invitations using standard marketing approved templates.
• Assist in the production and distribution of reports, proposals and other materials
• Responsible for client / contact mailing campaigns
• Creation and execution of tour books and other deliverables
• Update and maintain client database
• Tracking outstanding invoices
• Enter Expense Reports
• Collect expense reimbursement documents, such as receipts, and other information from fee-earners and submit for processing.
• Attribute expenses to specific deals or other codes and track against deal budget
• Manage purchasing and maintenance of office supplies. Ordering through Workday, procurement, or outside vendor
• Process vendor payment
• Work with Operations Manager on business continuity issues such as emergency plans
• Perform more administrative duties such as booking travel, answering phones, managing conference spaces, receiving guests, cleaning kitchens and conference spaces, collecting and distributing mail, run copy room or copier.
• Assist with other aspects of meetings and managing calendars for a fee-earners and/or other department
• Maintain confidential department records and office files in accordance to internal company procedures
• Coordinate catering, venue selection, invitations, and other event planning activities as needed

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level