Brokerage Administrator

Stream Realty • Dallas, TX

15d • Onsite

About The Position

The Brokerage Administrator will focus exclusively on supporting Managing Directors and Senior Vice Presidents of both leasing (Landlord and Tenant Representation) functions in an administrative capacity. A brokerage administrator is responsible for managing administrative tasks and providing logistical support to a real estate brokerage team, including tasks like maintaining client databases, scheduling appointments, preparing marketing materials, tracking deals, and coordinating communication between brokers, clients, and other stakeholders to ensure smooth operations. The ideal candidate will have a friendly personality, strong customer service skills, and the ability to multitask.

Requirements

• Exceptional organizational skills with attention to detail and the ability to manage multiple priorities.
• Excellent communication and interpersonal skills with a client-centered approach.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint, with the ability to learn new software.
• Experienced with Adobe Acrobat.

Nice To Haves

• Bachelors Degree preferred.

Responsibilities

• Provide support for Property Transition Form and Broker Deal Sheet data entry, as directed.
• Ensure all transaction documents are signed, filed, and compliant with legal and company standards.
• Support accounts receivable reconciliation by tracking invoices, verifying payments, and following up with clients/customers to ensure timely payment of commission and miscellaneous expense invoices.
• Monitor important contract dates and keep all parties informed of deadlines and milestones.
• Schedule appointments, maintain calendars, arrange travel plans, and coordinate meeting room reservations.
• Track and organize specific property details to ensure data is consistently maintained in internal and external databases to keep portfolio records accurate.
• Maintain lease and property files in a Microsoft Teams and SharePoint environment.
• Maintain and update client and external broker information in the Capture CRM system. Record meeting notes and action items for Managing Directors.
• Collaborate with the Marketing team to gather, organize, and distribute marketing materials. Ensure the Leasing team effectively utilizes the provided resources.
• Partner with the Marketing team to curate and distribute client appreciation gifts, as requested by brokerage teams.
• Prepare market documents, tour books, property flyers, brochures, and other marketing materials as needed by brokerage teams.
• Prepare, compile, and distribute notes for weekly team meetings.
• Keep the team informed about relevant industry events and organizations (e.g., NAIOP, Bisnow, Red News). Maintain the Events and Engagement Calendar with upcoming industry events and client visits.
• Process expense reports for brokers.
• Assist with onboarding activities for new hires in collaboration with the department’s hiring manager.
• Provide occasional backup receptionist support.

Benefits

• Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees