Brokerage Administrative Assistant, Capital Markets

Newmark Group Inc.•San Francisco, CA

73d•$65,000 - $85,000

About The Position

We are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast-paced commercial real estate capital markets team based in San Francisco. This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client-facing tasks. The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.

Requirements

2-4 years of relevant experience in an executive support, administrative, or operations role; commercial real estate or financial services experience is a plus
Exceptionally organized with a strong ability to prioritize and manage multiple tasks with competing deadlines
Professional, personable, and confident interfacing with high-level clients and internal stakeholders
Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with Oracle, and database tools is a plus
Discreet and trustworthy with handling sensitive information
Self-starter with a strong sense of ownership and attention to detail

Nice To Haves

commercial real estate or financial services experience
experience with Oracle, and database tools

Responsibilities

Manage complex and often changing calendars and scheduling for senior executives, including internal/external meetings, client appointments, and property tours
Coordinate domestic and occasional international travel logistics for three executives
Prepare and submit team expense reports via Oracle (team of ~12 people)
Track revenue and expenses related to deal flow and marketing budgets
Prepare and process deal-related invoices and coordinate deal closings using internal Newmark systems
Submit vendor invoices and track cost recovery issues with Newmark Corporate
Liaise with clients regarding meeting coordination
Support the coordination and scheduling of investor property tours
Maintain and update various internal databases
Track event-related budgets
Manage select personal information/tasks for a senior executive
Regularly update the team's Investor Contact List