Branch Office Manager

The Florida Bar • Miami, FL

93d • $62,591

About The Position

The Branch Office Manager is responsible for managing office workflow and assignments in coordination with attorneys. This role provides a variety of high-level administrative and secretarial services to the Chief Branch Discipline Counsel and offers legal secretary support to both the Chief Branch Discipline Counsel and bar counsel. The manager will supervise office staff and assist with budget preparation.

Requirements

• Bachelor's Degree (proof of degree required at interview).
• Two (2) years of progressively responsible administrative/secretarial experience.
• Two (2) years of office management/supervisory experience.

Nice To Haves

• Experience with Lotus Notes or similar database.
• Familiarity with Adobe Acrobat.
• Knowledge of sound fiscal practices and budget preparation.

Responsibilities

• Hires and supervises support staff (secretaries, receptionist, administrative support) and provides administrative support to Chief Branch Discipline Counsel and bar counsel.
• Prepares and conducts annual evaluations for all support staff.
• Schedules routine office maintenance such as carpet cleaning and submits maintenance requests to the Landlord.
• Performs legal secretary duties to Chief Branch Discipline Counsel and bar counsel.
• Processes weekly expense reports, invoices, travel requests, and investigator time reports.
• Oversees office supplies, furniture, and equipment; reviews incoming mail and opens new cases in CAMFI.
• Assists in preparing branch office budget.
• Provides technical support to the office and as needed, to Practicing with Professionalism seminars.
• Administrator for branch's internet research databases.
• Ensures timely and appropriate responses to public records requests.
• Acts as Custodian of Records for branch office.
• Provides backup support for the legal secretary and administrative support positions as needed.
• Other duties as assigned.

Benefits

• Minimum starting salary $62,591.87.
• Excellent benefits package including employer paid pension contribution.
• Eligibility for the Public Service Loan Forgiveness Program (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees