Branch Executive Assistant

YMCA of Greater Brandywine • Exton, PA

9d • $23 - $29

About The Position

The Branch Executive Assistant assists the Executive Director, the Advisory Board Chair and assigned branch staff by providing high-level administrative support. Who Are We? The YMCA of Greater Brandywine (YGBW) was named a 2025 Top Workplace by The Philadelphia Inquirer for a second consecutive year. An association of nine YMCAs serving Chester County, the YMCA of Greater Brandywine is a non-profit organization dedicated to nurturing the potential of every child, promoting healthy living, and fostering social responsibility through life-changing programs for all.

Requirements

• Bachelor’s degree in related field or equivalent experience preferred
• Minimum of two years of administrative experience with enhanced knowledge of office processes and procedures
• Proficient in all standard business software
• Ability to establish and maintain collaborations with community organizations
• Ability to work with integrity, discretion and a professional approach
• Must be fluent in spoken and written English
• Obtain and maintain all new hire certifications and trainings within 90 days of hire

Responsibilities

• Uses discretion and independent judgment in handling confidential and sensitive information
• Maintains highly confidential executive and Board files and correspondence.
• Produces and maintains minutes for meetings of the Advisory Board of Directors and other committees and standing meetings as required.
• Coordinates arrangements for meetings of various committees, task forces, public officials and groups.
• Maintains computer databases for various reports, committees and mailings.
• Coordinates annual schedules for Advisory Board of Directors and management meetings.
• Maintains organizational chart(s).
• Coordinates staff business cards, stationery orders and office supplies for business/administrative offices.
• Provides support for the Annual Campaign at the direction of the branch executive director.
• Ensures donor stewardship plan is executed upon in conjunction with the branch executive director.
• Ensures Raiser’s Edge SOPs are followed at the branch for all donors, prospects and partners.
• Ensures bank deposits are completed in accordance with association SOPs.
• Gathers data, compiles and prepares all national statistical and assigned strategic plan reports.
• Plans, organizes and participates in special events based on branch needs.
• Ensures compliance with all YGBW policies and standard operating procedures.
• Performs other related duties as assigned.

Benefits

• Free family YMCA membership, including outdoor pools
• Medical, dental, and vision insurance, along with paid holidays and plentiful PTO for full-time employees
• Babysitting while you work (up to 4 hours per day)
• Generous program discounts on childcare, camp, youth sports, swimming lessons and more!
• 12% employer contribution to retirement savings upon reaching eligibility and optional 403B retirement savings plan upon hire.
• Employee Assistance Program
• Continuing education reimbursement, tuition discounts with Chestnut Hill College and Immaculata University
• Career development and paid training
• Unlimited referral bonus beginning at $300.00

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level