Bookkeeper

Pronexus • Rochester, NY

392d • $62,400 - $74,880

About The Position

ProNexus, LLC is seeking a motivated and dedicated Bookkeeper to join our team in Rochester, NY. The Bookkeeper will be responsible for maintaining accurate financial records and performing essential accounting tasks for our clients. This role involves recording financial transactions, reconciling accounts, and generating financial reports to support decision-making and ensure compliance with regulations. The Bookkeeper plays a crucial role in managing day-to-day financial operations and providing reliable financial information to management and stakeholders.

Requirements

• High school diploma or equivalent required; associate's or bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum 2+ years of experience in bookkeeping, accounting, or finance roles.
• Proficiency in accounting software and Microsoft Excel; experience with QuickBooks or similar accounting software preferred.
• Strong attention to detail and accuracy in data entry, recordkeeping, and reconciliation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
• Analytical mindset and problem-solving abilities to identify and resolve discrepancies and issues.
• Ability to work independently with minimal supervision and as part of a team in a dynamic environment.

Nice To Haves

• Experience in a customer service or client-facing role, and/or public accounting, consulting or advisory roles is advantageous.

Responsibilities

• Record financial transactions, including purchases, sales, receipts, and payments via cash and checks in QuickBooks for four companies.
• Ensure accuracy and completeness of financial data by verifying and reconciling transactions.
• Maintain organized and up-to-date financial records, files, and documentation for easy retrieval and reference.
• Process accounts payable transactions, such as vendor invoices, expense reports, and reimbursements on a weekly basis.
• Prepare and issue payments to vendors, suppliers, and service providers in a timely manner.
• Monitor accounts receivable and follow up on outstanding customer invoices to ensure timely payment.
• Reconcile bank and credit card statements with accounting records to identify discrepancies and reconcile balances.
• Manage cash flow by monitoring bank balances, preparing cash forecasts, and initiating transfers as needed.
• Investigate and resolve discrepancies in bank transactions and account balances.
• Submit weekly payroll and enter related journal entries and allocation into QuickBooks for wages, taxes, and withholdings.
• Ensure compliance with accounting principles, standards, and regulatory requirements.
• Stay informed about changes in accounting regulations and standards and implement necessary updates and adjustments.
• Assist in preparing documentation and supporting schedules for audits and tax filings.
• Identify opportunities for process improvement and automation within the bookkeeping function.
• Implement best practices and procedures to streamline workflows, reduce manual tasks, and enhance efficiency.
• Provide training and support to colleagues to ensure adherence to bookkeeping best practices and standards.
• Communicate effectively with internal stakeholders regarding financial matters.
• Collaborate with external stakeholders to address inquiries and resolve issues.
• Build and maintain positive relationships with stakeholders to support the smooth operation of the finance function.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED