Bookkeeper

SSP International, Inc.-posted 5 days ago
$25 - $25/Yr
Part-time • Mid Level
Remote • Wilmington, DE
1-10 employees
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The Bookkeeper plays a key role in maintaining the financial health and accuracy of SSPI by managing daily and monthly accounting functions and ensuring timely, accurate financial record-keeping. This position supports the preparation of financial statements, assists with maintaining compliance, and provides reliable financial information to support strategic decision-making. This role contributes to the overall efficiency and integrity of the finance function.

  • Maintain and update financial records in QuickBooks Online, including categorizing and reconciling banking and credit card transactions accurately and timely (minimum of three days per week).
  • Process accounts payable invoices through Bill.com, accurately coding and routing invoices for approval.
  • Perform monthly credit card reconciliations, ensuring all transactions are accurately recorded, coded to the correct accounts, and supported with required documentation.
  • Track and follow up on outstanding credit card receipts and expense reports to ensure timely submission and approval.
  • Monitor and process employee expense reimbursements, verifying completeness, accuracy, and compliance with company policies before submission.
  • Communicate with staff and department managers to resolve discrepancies, clarify coding questions, and support accurate financial reporting.
  • Prepare monthly balance sheet reconciliations (bank, credit card, prepaid, receivables, investments) and maintain related roll forward schedules, ensuring all accounts are accurate, complete, and supported by appropriate documentation.
  • Record recurring journal entries, including prepaid expenses, payroll, and monthly employee benefit expense entries, in accordance with GAAP and company policies.
  • Review account activity for accuracy and compliance, identifying and resolving discrepancies promptly.
  • Track, record, and maintain sales tax reporting and compliance.
  • Assist with financial reporting and annual audit support.
  • Ensure all financial records adhere with GAAP, internal controls, and company policies.
  • Perform related accounting duties and special projects as assigned.
  • Working knowledge of QuickBooks Online, Bill.com, and Expensify or similar expense management tools preferred.
  • Basic understanding of GAAP and common accounting procedures.
  • Associate’s degree is preferred, ideally in Accounting, Business, or Finance.
  • 2+ years of bookkeeping or accounting support experience required.
  • Strong attention to detail with the ability to spot errors or inconsistencies.
  • Comfortable reconciling accounts, matching receipts, and organizing financial documentation.
  • Proficiency in Microsoft Excel (basic formulas, sorting, filtering).
  • Good communication skills for interacting with employees and managers regarding coding, receipts, approvals, and policies.
  • Ability to manage time effectively, meet deadlines, and handle repetitive tasks with accuracy.
  • Ability to work effectively in a remote environment, demonstrating strong self-motivation, reliability, and proactive communication.
  • High level of integrity and commitment to maintaining confidentiality of financial information.
  • Authorization to work in the United States
  • Background clearance
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