Bookkeeper - Challenge School

Cherry Creek•Aurora, CO

51d

About The Position

Perform various bookkeeping functions, including posting, general ledger, reconciliation, journal entries, accounts receivable, accounts payable, trial balance reporting, and management reporting. Maintain the activity fund, grants, and immersion purchases.

Requirements

High school diploma or equivalent.
Two (2) years of accounting, accounts payable, accounts receivable, or bookkeeping experience.
Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Basic knowledge of accounting (e.g., posting, account reconciliation, account analysis).
Intermediate knowledge of Microsoft Office, specifically Excel and Word.
Intermediate knowledge of Intuit QuickBooks.
Basic analytical skills, including the ability to manipulate and maintain spreadsheets with expenditures, accounting units, and payment data.
Basic verbal and written communication skills.
Intermediate mathematics skills.
Ability to enter data.
Ability to operate relevant software packages (e.g., accounting, purchasing, educational).
Ability to operate a ten key adding machine.
Ability to use discretion on appropriateness of card limits and business purpose.
Ability to work independently and collaboratively with others.
Criminal background check and fingerprinting required for hire.

Nice To Haves

Associate’s degree or some college.
Accounting, accounts payable, accounts receivable, banking/loan servicing, or bookkeeping experience.
Experience in an educational environment.
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.

Responsibilities

Sustain ledgers and daily journals in a set of automated records to indicate financial transactions for all budgets.
Reconcile and balance the books of the activity (checking) accounts.
Prepare disbursements, bank deposits, and monthly statements and reports for administration.
Manage incoming/outgoing cash accounts, including petty cash, checking account, bank deposits, and student fees and fines.
Collect all cash, check, and online transactions and post journal entries for each building and immersion activity account.
Process purchase orders and/or other financial documents, which may include warehouse orders, supplemental pay, contracts, fees, and online payment data.
Prepare disbursements, bank deposits, and monthly statements for building activity accounts.
Responsible for the school’s district credit card, which is used for purchases, reconciliations, revision of limits, and other related functions.
Advise and train building employees on proper paperwork procedures to make purchases with building funds.
Establish and approve sources for designated purchases and supplies; solicit quotations and proposals and identify and process all related purchasing documentation from requirements identification through close-out.
Provide assistance regarding purchasing processes, source availability, and best source of supply.
Monitor price trends and evaluate market conditions which may affect pricing, timing, quantity, and availability of purchases.
Work with district departments and staff to assist or resolve problems with orders, shipments, and payments.
Maintain the decentralized budget and prepare monthly financial statements, as well as reconciling the district budget reports with building budget information (posting, balancing, and identifying accounts affect).
May prepare special reports and statistical analyses for budget development as needed.
Maintain database and issue drafts of the annual building budget, requests activity, and decentralized budgets for the principal and the district accountant.
Design, revise, and implement the building, activity, and student check-in accounting and budgeting systems, including both manual and automated procedures.
Administer the input of financial data to an online real-time financial data processing system for processing.
Code invoices with proper account distribution.
Compile coded invoices, verify charged accounts, and audit and expedite requests for expense reimbursements.
Administer private, Foundation, and PTCO grants.
Oversee the disbursement of the funds and ensure that grants are spent in accordance with the grant/district guidelines.
Maintain records of all student fines and fees owed and collected and answer fee and fine inquiries from students, parents/guardians, teachers, and administrators.
Perform other related duties as assigned or requested.