Bookkeeper

SEEDS Ecology & Education Centers•Traverse City, MI

12d•$20•Hybrid

About The Position

BOOKKEEPER Position Summary: The bookkeeper is responsible for day-to-day transactional accounting functions, ensuring timely, accurate, and well-documented financial records. This role supports the Controller by handling routine accounting processes and maintaining organized documentation. Key Responsibilities: Accounts Payable & Receivable Enter vendor bills and prepare payments for review and approval Prepare and send invoices as directed Record incoming payments and assists with bank deposits Maintains organized vendor and customer record Communicates with vendors and customers as necessary Transaction Processing & Documentation Code and enter transactions in QuickBooks in accordance with the chart of accounts Maintain supporting documentation for all transactions Assist with month-end close preparation Credit Card & Expense Support Collect and organize employee credit card reports with supporting documentation Enter credit card transactions and flag discrepancies for review Assist with employee reimbursement processing Payroll & Administrative Support Assist with payroll coordination and data entry as directed Maintain payroll-related documentation under Controller oversight General Support Maintain organized digital financial files Support audit and grant documentation requests as directed Flag inconsistencies or missing information for Controller review Other transactional or administrative finance tasks as assigned Adhere to established internal controls and financial procedures Qualifications 2+ years of bookkeeping or transactional accounting experience Strong attention to detail and documentation Ability to follow established processes and internal controls Preferred experience Nonprofit accounting experience Familiarity with grant-funded organizations Experience working with established accounting controls Associate degree in Accounting, Finance, or related field or equivalent experience 2+ years experience with QuickBooks Core Competencies Accuracy and consistency Strong organizational skills Ability to meet deadlines Clear communication Comfort working with defined processes Position Information: Part-time, 10-12 hours per week $20 an hour Hybrid with work from home flexibility. After initial training, it is expected to be at the office for a minimum 1 or 2 days/week While this position description describes the general nature and level of work being performed by people assigned to this position, it is not an exhaustive list of all responsibilities, duties and skills required. All positions at SEEDS may require duties outside of normal responsibilities, as needed. Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At SEEDS we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. The vibrant staff of SEEDS Ecology & Education Centers provide the energy that drives our mission to implement local solutions to global issues at the intersection of ecology, education, and design! Our team members make a difference every day, whether it is teaching a classroom of elementary students about recycling, supporting local farmers markets, leading a crew of local youth to build a boardwalk, or quantifying data to enable a city to reach resiliency goals. SEEDS Ecology & Education Centers is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to religion, race, color, national origin, age, sex, height, weight, disability, familial status, or marital status, sexual orientation, gender identity, military or veteran status, or any other basis protected by local, state, or federal law.

Requirements

2+ years of bookkeeping or transactional accounting experience
Strong attention to detail and documentation
Ability to follow established processes and internal controls
Associate degree in Accounting, Finance, or related field or equivalent experience
2+ years experience with QuickBooks
Accuracy and consistency
Strong organizational skills
Ability to meet deadlines
Clear communication
Comfort working with defined processes

Nice To Haves

Nonprofit accounting experience
Familiarity with grant-funded organizations
Experience working with established accounting controls

Responsibilities

Enter vendor bills and prepare payments for review and approval
Prepare and send invoices as directed
Record incoming payments and assists with bank deposits
Maintains organized vendor and customer record
Communicates with vendors and customers as necessary
Code and enter transactions in QuickBooks in accordance with the chart of accounts
Maintain supporting documentation for all transactions
Assist with month-end close preparation
Collect and organize employee credit card reports with supporting documentation
Enter credit card transactions and flag discrepancies for review
Assist with employee reimbursement processing
Assist with payroll coordination and data entry as directed
Maintain payroll-related documentation under Controller oversight
Maintain organized digital financial files
Support audit and grant documentation requests as directed
Flag inconsistencies or missing information for Controller review
Other transactional or administrative finance tasks as assigned
Adhere to established internal controls and financial procedures