Bookkeeper

The Brella Co.•Costa Mesa, CA

24d•$25 - $35•Hybrid

About The Position

The Brella Co. is a growing umbrella of service-based businesses, including Well Done Building & Design (high-end residential construction), Popsicle Air (HVAC & plumbing), and Cadence. (real estate and investment operations) with continued expansion into new brands and future franchise operations. We operate in a fast-paced, entrepreneurial environment and require a bookkeeper who is not only technically strong, but also organized, proactive, and comfortable managing financials across multiple entities. The Bookkeeper is responsible for maintaining complete, accurate, and timely financial records for The Brella Co. and its subsidiaries. This role handles day-to-day accounting, reconciliations, bill payments, payroll processing, and financial reporting support. The ideal candidate has true bookkeeping experience, is confident working across multiple companies, and can maintain clear separation of financials while supporting unified operational processes across the organization. This position is critical as we establish stronger internal controls, standardized processes, and seamless coordination between operations and finance.

Requirements

3-5+ years of true bookkeeping experience
Experience managing books for multiple entities
Strong understanding of AP/AR, payroll, job-costing, and reconciliations
Proficiency with QuickBooks Online
Ability to maintain accurate financial records and meet deadlines
Strong communication, organization, and attention to detail

Nice To Haves

Experience in construction, home services, or real estate/investments
Familiarity with Buildertrend, ServiceTitan, and Gusto
Experience supporting companies during scaling or high-growth phases

Responsibilities

Maintain accurate financial books for multiple entities under The Brella Co.
Record and reconcile all income, expenses, credit card transactions, and transfers.
Manage journals, general ledger entries, and month-end close tasks.
Track intercompany transfers and ensure proper documentation.
Process vendor, subcontractor, and supplier invoices.
Verify accuracy of invoices, cost codes, and approvals before payment.
Maintain AP aging and coordinate with the operations team to ensure timely vendor payments.
Prepare weekly payment runs.
Record client payments, deposits, draws, and progress payments.
Prepare client invoices and coordinate with operations to ensure accuracy.
Monitor AR aging and follow up on outstanding invoices professionally.
Process biweekly payroll for all Brella Co. entities.
Ensure correct employee classifications (W2, 1099), overtime, commissions, and reimbursements.
Track PTO, sick time, and payroll adjustments.
Assist with onboarding/offboarding from a payroll/HRIS perspective (Gusto knowledge is a plus).
Prepare monthly financial statements for each entity (P&L, Balance Sheet, Cash Flow).
Assist leadership with budgeting, forecasting, and financial cleanup.
Flag discrepancies, unusual trends, or missing data.
Maintain updated W-9s, COIs, and vendor documentation.
Assist with tax filings, 1099 preparation, insurance audits, and other compliance needs.