Bookkeeper-School

About the position

The Bookkeeper fulfills the mission of the Catholic school by administering the school's accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices, and the timely processing, submission, and payment of invoices and expenses in accordance with Archdiocesan policies and practices as well as applicable laws and regulations. Responsibilities include receipting payments, issuing purchase orders, preparing financial reports and maintaining accounting records, and supervising the student. The Bookkeeper has decision-making responsibilities within essential job functions, in keeping with school policies.

Responsibilities

• Supports and upholds the philosophy of Catholic education and the mission of the school.
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Supports and adheres to the Religious Standards for Catholic School Employees and policies and procedures of the school and the Archdiocese.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Provides general clerical support in the school office.
• Receipts payments for various activities and class fees using ParishSoft and Paylocity.
• Prepares deposit slips and takes deposit to bank; prepares transmittal reports for verification of deposits.
• Collects NSF checks.
• Prepares change boxes for student and special activities and accounts for monies.
• Writes checks and maintains a checking account; reconciles account with bank statement; submits documentation for reimbursement.
• Maintains and reconciles other fund accounts as assigned; reconciles budget printouts received from the Archdiocese Business Office Department.
• Maintains ASB and GF accounting records; posts receipts and expenditures to proper accounts and prepares a variety of reports.
• Maintains student financial data; posts fines and payments; communicates with families concerning tuition owed.
• Responds to inquiries concerning ASB and other account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
• Works with students and student advisors; communicates ASB and GF procedures; assists with ASB events, activities, and fundraisers; keeps records and prepares reports.
• Ensures that accounting procedures as established by the Archdiocese Business Office are followed.
• Maintains financial records according to required retention schedules.
• Prepares ASB and General fund annual budget for principal approval; prepares General Fund budget status reports for staff.
• Prepares Bi-weekly payroll for school staff.
• Prepares purchase orders online and obtains approval signatures.
• Obtains bids and quotes on a variety of supplies and equipment such as medical supplies, student store items, and P.E. equipment.
• Communicates with vendors concerning purchase orders; receives supplies and verifies them against purchase orders; processes invoices for payment.
• May prepare annual building supply order; takes inventory, compiles and submits order; verifies shipments, checks in, distributes order, and stocks work room.
• Provides back-up support to other office personnel as necessary.
• Performs a variety of office duties, such as typing, filing, answering the telephone, opening and distributing mail, assisting office visitors and making announcements over the intercom system.
• Performs related duties as assigned.

Requirements

• Bachelor's Degree in accounting and/or 3-5 years previous accounting experience.
• Knowledge of General Accepted Accounting Principles (GAAP).
• Previous experience with accounts payable A/P, accounts receivable A/R, general ledger, payroll and bank/benefit reconciliations.
• Ability to compute rate, ratio and percent and draw & interpret graphs.
• Proven experience with accounting software.
• Intermediate level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Nice-to-haves

• Experience with ParishSoft, Paylocity, FACTS.
• Bilingual (English/Spanish).

Benefits

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical
• Dental
• Vision
• Life
• Employee Assistance Program
• Short-term/Long-term Disability