Bookkeeper & Payroll Specialist

JCCs of North America • Boulder, CO

100d • $25 - $29

About The Position

The Boulder JCC is looking for an organized, detail-oriented, and conscientious Bookkeeper to support a vibrant community organization through precise financial management. This role involves day-to-day accounting functions to maintain the organization's financial records and includes payroll processing with support from Human Resources. The Bookkeeper will report to the Senior Director of Finance and must be able to work both independently and collaboratively, managing varied tasks and prioritizing issues effectively.

Requirements

• 3-5 years in accounting, nonprofit experience preferred.
• Bachelor's degree, in Accounting preferred.
• Understanding of accounting principles and financial regulations.
• Strong knowledge of accounting software, Sage Intacct preferred.
• Strong experience in Excel and/or Google Sheets.
• Ability to handle sensitive and confidential information with discretion.
• Adept at learning and implementing new technologies.
• Experience in managing vendors.
• Ability to manage tasks, prioritize issues, execute work efficiently, and manage multiple work streams.
• Excellent written and oral communication skills.
• Ability to work collaboratively, as well as independently.

Nice To Haves

• CPA license or working towards obtaining.
• Experience in Asana.
• Experience in RAMP.
• Experience with audit support.
• Experience with budget support.

Responsibilities

• Perform day-to-day accounting functions to support GAAP-compliant financial management processes.
• Post and code receivables and deposits in Intacct daily, including donations, special event revenue, tuition, program revenue, and rental income.
• Post accounts payable in Intacct weekly, including reviewing and coding invoices, obtaining approvals, posting payments, and mailing checks.
• Post approved expenses, including reviewing and coding credit card transactions and preparing reconciliation for Controller.
• Manage petty cash account, reconcile quarterly, and enter transactions into Intacct.
• Calculate and post all tuition for the Early Childhood Center (ECC) to Procare, ensuring accuracy of all discounts.
• Work with ECC Receptionist to post miscellaneous charges throughout the month.
• Respond to and answer all finance questions from families.
• Process monthly auto-payments and follow up with families for non-payment.
• Manage CCAP and CCS attendance and billing to ensure accurate reimbursement.
• Manage Procare administration, including setting up each child/family with proper enrollment status, classrooms, schedules, and appropriate rates.
• Manage the annual ECC scholarship process through FACTS application system.
• Process and verify employee time records to ensure accuracy in payroll calculations.
• Administer payroll functions, including salaries, bonuses, and other compensations.
• Ensure all statutory deductions are correctly applied and remitted during payroll processing.
• Ensure compliance with all local, state, and federal payroll regulations.
• Handle payroll inquiries and resolve discrepancies in a timely manner.
• Maintain accurate and up-to-date leave balances and records.
• Serve as a point of contact for employees inquiring about leave benefits.
• Administer and track employee requests for extended leave (including FMLA, FAMLI, STD, LTD, etc.).
• Coordinate with HR to monitor employee leave balances and reinstate employees at the end of their leave as needed.
• Coordinate with the Development team to ensure donations and grants are coded correctly.
• Process monthly payment plans for Day Camp, ensuring all tuition is paid by season's end.
• Create approved invoices for Programs in Intacct as needed.
• Assist with developing annual program budgets and meet quarterly with program managers.
• Prepare for and support annual audit.
• Assist in the preparation of the annual sales tax return filing.
• Maintain vendor files, including updating information and collecting W-9s as needed.

Benefits

• Health insurance (medical, dental, and vision) with access to a health savings account (HSA) with generous employer contributions.
• 403(b) retirement savings plan with immediate vesting and an employer match up to 4%.
• Voluntary disability, life, and accident insurance.
• Substantial staff discounts.
• Plentiful time off (vacation, sick, and holidays including a full week during Thanksgiving).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Bachelor's degree