Bookkeeper and Office Manager

Virtual Agent • Brentwood, TN

248d • $33 - $38

About The Position

Our client located in the 100 Oaks part of Nashville, is looking for a temp to hire Bookkeeper / Office Manager to join their team. The ideal candidate will have construction industry experience and be comfortable using SAGE.

Requirements

• SAGE system experience
• 5+ years experience in bookkeeping and office management
• Able to work fully in office Monday - Friday 7:30-4:30

Responsibilities

• Assign job numbers, enter into SAGE, and order Certificates of Insurance as required
• Open and distribute mail; allocate AP invoices to General Ledger or Job Cost
• Make bank deposits via Remote Deposit Capture
• Request wallcovering pricing for estimators and maintain quote documentation
• Resolve AP/AR and miscellaneous issues
• File maintenance, AR posting, and pre-qualification info updates for estimators
• Attend Thursday staff meetings at 7:30 AM
• Mark completed jobs from prior week; coordinate payroll deadlines with ADP
• Upload 401k payroll files to The Retirement Plan Company
• Provide account balances to leadership after weekly bill payments
• Invoice completed jobs and send via SAGE or customer-specific portals
• Process office payroll via ADP (15th & 31st); track PTO for office staff
• Invoice ongoing contract jobs (typically due 20th-25th); follow contractor-specific billing methods
• File TN Sales & Use Tax and other required tax returns
• Run and review Job Cost Reports; correct errors; provide to executives
• Reconcile checking accounts; post transactions in SAGE
• Generate and distribute financial reports (Trial Balance, Balance Sheet, Income Statement)
• Review aged AR report and follow up on overdue invoices
• Review and archive payroll reports; address any ADP issues
• Coordinate renewals for medical and business insurance (WC & GL) by Sept 30
• Assist with CPA financial audit, 401k compliance audit, and insurance audits
• Audit annual payroll totals
• Distribute W-2s and 1095s
• Serve as backup for Payroll and AP Clerks during vacations
• Manage company cell phone and office phone contracts and billing

Benefits

• Discretionary bonuses
• Medical benefits
• Dental benefits
• Vision benefits
• 401(k) retirement plan

What This Job Offers

• Career Level: Mid Level
• Industry: Administrative and Support Services