Bookkeeper/Administrative Assistant

Northern Improvement Co • Bismarck, ND

286d

About The Position

This position will perform administrative tasks and services to support effective and efficient operations of the organization's Heavy Industrial Operation and Bismarck Office. The ideal candidate should enjoy a fast-paced work environment, meeting short & long-term deadlines, while still maintaining accuracy and attention to detail. This position also has executive assistant duties related to the board of directors and board members.

Requirements

• 2 years of college degree or equivalent (Relevant previous job experience may substitute for education requirement)
• 2 years of bookkeeping or office administrative/clerical experience preferred
• Must have good working knowledge of MS Word/Excel/Outlook
• Ability to pass a pre-employment urine drug test and comply with drug and alcohol policies during employment

Responsibilities

• Responsible for the timely processing and coding of timecards to ensure accuracy
• Track all operation jobs; material quantities, expenses, subcontracts, etc. to ensure accurate billing, including maintaining job files
• Prepare and submit invoices for payment according to work performed, hourly time/material or by bid quantities
• Responsible for the coding of vendor invoices and credit card receipts
• Complete new job set up, assign cost codes and provide all job information to corporate office
• Assist with the onboarding process for Heavy Industrial Operation returning employees including reviewing applications, setting up drug tests, and ensuring follow through of onboarding paperwork
• Request various utility locates
• Prepare completed job progress reports
• Maintain confidentiality of all employee payroll information
• Maintain various documents for Heavy Industrial employees
• Provide administrative support for the Heavy Industrial Operation and Bismarck Office (i.e. creating forms, scanning, answering phones, etc.)
• Serve as a backup for the Office Receptionist
• Coordinate, compile, proof, and create board books from the board reports submitted
• Order board gifts for the yearly board meeting
• Compile PowerPoint presentations for the start-up meeting and company meeting; including an active role on the Company Meeting Steering Committee
• Facilitate the yearly Bismarck office giving campaign
• Manage the company clothing store and assist employees with redemption of clothing coins and gift certificates
• Order years of service and retirement awards
• Order company decals
• All other duties as assigned, delegated, or necessary for operations

What This Job Offers

• Industry: Heavy and Civil Engineering Construction
• Education Level: Associate degree