Booking Coordinator

ASM Global • Tysons, VA

8d • $55,000 - $60,000 • Onsite

About The Position

Essential Duties and Responsibilities Manages Booking calendars, including adding, editing and/or removing events and events holds, and responds to building availability requests in a timely manner Create lease agreements and contracts as determined necessary and in the best interests of the facilities Establishes and maintains relationships with key touring industry professionals, including agents, managers, promoters, and producers In collaboration with facility departments, research and prepare data that supports the booking efforts for specific artists, shows and events Obtain information from various agencies on talent availability for events Generate new business through cold calling and leads generated by attending networking meetings and events Compiling and maintaining all events shows folders with contracts, Certificates of Insurance, and general event correspondence Develop and maintain a productive working relationship with all facility departments Aggressively promotes the use of the facility to maximize its utilization Assist and collaborate with the Director of Booking to work with agents, managers, promoters, and producers to book concerts, non-concert events, family shows, and other venue content to maintain calendar fulfillment Live event coverage as needed Show/merch settlement Assist the Director of Booking on all Community Arts Partner bookings inclusive of, but not limited to all above responsibilities associated with the community events Willing to work nights, weekends and holidays as needed QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; be able to communicate effectively during a strenuous schedule. This position may require work inside or outside of the building, as needed by events. Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.

Requirements

• Minimum one year industry-related experience
• B.A./B.S. preferred
• Excellent interpersonal and communications skills, oral and written
• Basic computer skills required, including experience with Excel and Microsoft Word
• Strong organizational and time management skills, as well as flexibility and the ability to prioritize responsibilities in a fast-paced environment are essential
• Must be detail oriented
• Operate a personal computer using Windows and Microsoft Office software
• Operate standard office equipment including copier and fax machine

Nice To Haves

• Arts Administration experience beneficial
• Experience with Adobe InDesign preferred

Responsibilities

• Manages Booking calendars, including adding, editing and/or removing events and events holds, and responds to building availability requests in a timely manner
• Create lease agreements and contracts as determined necessary and in the best interests of the facilities
• Establishes and maintains relationships with key touring industry professionals, including agents, managers, promoters, and producers
• In collaboration with facility departments, research and prepare data that supports the booking efforts for specific artists, shows and events
• Obtain information from various agencies on talent availability for events
• Generate new business through cold calling and leads generated by attending networking meetings and events
• Compiling and maintaining all events shows folders with contracts, Certificates of Insurance, and general event correspondence
• Develop and maintain a productive working relationship with all facility departments
• Aggressively promotes the use of the facility to maximize its utilization
• Assist and collaborate with the Director of Booking to work with agents, managers, promoters, and producers to book concerts, non-concert events, family shows, and other venue content to maintain calendar fulfillment
• Live event coverage as needed
• Show/merch settlement
• Assist the Director of Booking on all Community Arts Partner bookings inclusive of, but not limited to all above responsibilities associated with the community events
• Willing to work nights, weekends and holidays as needed

Benefits

• Competitive salary in the range of $55,000–$60,000 annually, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.
• Free employee parking and show tickets.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees