Booking Assistant

Opus 3 Artists • New York, NY

2d • $45,000 - $50,000 • Hybrid

About The Position

This is a full-time position that provides administrative and clerical support to the Booking Department. Our office is located in midtown Manhattan. This position requires you to work from the office at least two days a week, in coordination with a set office schedule.

Essential Duties and Responsibilities include the following:
Prepares and tracks performance contracts
Fields routine and non-routine questions via phone and email including communication with presenters and orchestra managers in the US and Canada
Creates and designs general correspondences, memos, financial reports, tables
Maintains and regularly updates databases (including Airtable and Overture), ensuring accuracy of artist, engagement, and financial records
Schedules and coordinates meetings, conference calls, and travel
Assists with conference preparation and supports on-site attendance at NYC-based conferences, including materials coordination and scheduling
Works independently and within a team on special, nonrecurring, and ongoing projects. Acts as a project manager for special projects, at the request of the Booking Agent, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide events
Other duties may be assigned to meet business needs
Qualification/Requirements:
Excellent interpersonal skills and ability to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
Must be able to work in a virtual office environment as necessary
Education/Training/Experience
BA Degree or equivalent experience
Additional languages are useful but not required; the ability to engage with people who are passionate about classical music and/or the performing arts is a plus
This position is non-exempt.
Salary: $45,000 - $50,000
Opus 3 Artists is an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Requirements

• Excellent interpersonal skills and ability to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
• Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
• Must be able to work in a virtual office environment as necessary
• BA Degree or equivalent experience

Nice To Haves

• Additional languages are useful but not required; the ability to engage with people who are passionate about classical music and/or the performing arts is a plus

Responsibilities

• Prepares and tracks performance contracts
• Fields routine and non-routine questions via phone and email including communication with presenters and orchestra managers in the US and Canada
• Creates and designs general correspondences, memos, financial reports, tables
• Maintains and regularly updates databases (including Airtable and Overture), ensuring accuracy of artist, engagement, and financial records
• Schedules and coordinates meetings, conference calls, and travel
• Assists with conference preparation and supports on-site attendance at NYC-based conferences, including materials coordination and scheduling
• Works independently and within a team on special, nonrecurring, and ongoing projects.
• Acts as a project manager for special projects, at the request of the Booking Agent, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide events
• Other duties may be assigned to meet business needs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level