Body Shop Parts Coordinator

D&S Automotive•North Ridgeville, OH

About The Position

The Body Shop Parts Coordinator supports collision operations by managing parts check-in, organizing supplies, and maintaining a clean work environment. This role also handles invoice entry, file closures related to parts, and tracks returns and credits. Additional duties include maintaining reports and serving as the primary contact for asTech invoice processing. Strong attention to detail and multitasking skills are essential in this fast-paced role. Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM Reports To: Collision Center Manager

Requirements

High school diploma or equivalent
Valid driver's license and ability to pass a background check
At least one year automotive parts experience preferred
Proficient with computers

Nice To Haves

Familiarity with CCC One estimating software a plus
Experience with parts ordering software such as Parts Trader, Parts Bridge, etc. preferred

Responsibilities

Warehouse Operations: Oversees check-in, staging, and organization of parts; maintain a clean, safe, and orderly warehouse.
Shop & Paint Supplies: Check in and put away all shop and paint supplies, including stock orders.
asTech Support: Enter invoices for scans and calibrations.
Invoicing: Enter and scan invoices; collaborate with accounting to verify and process all entries.
File Closing: Finalize files with part exceptions and charge out shop part lines.
Returns & Credits: Track returns and pending credits; update and send weekly Pending Credit Report; request credit memos and coordinate returns with warehouse staff.
Shop Pay Reporting: Maintain a report for shop pay items such as damaged/missing parts, sublets, and non-returnable parts.
Other Duties: Perform other duties as assigned by supervisor(s)